Some careers open more doors than others.
If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.
Wealth and Personal Banking (WPB) helps deliver on HSBC’s purpose of opening up a world of opportunity by providing our customers with borderless banking and world-class wealth management through best-in-class, mobile-first capabilities and exceptional people. Our international network and breadth of expertise enable us to support individuals, families, business owners, investors and entrepreneurs. Wealth and Personal Banking has four key business areas responsible for efficiently bringing the best of HSBC to our clients through a broad and relevant suite of wealth and retail banking capabilities: Asset Management, Global Private Banking Wealth, HSBC Life, Retail Banking Strategy and COO Digital Transformation.
We are currently seeking a high calibre professional to join our team as an Executive Assistant.
Principal Responsibilities
The role hole holder will provide support for two Managing Directors, Chief of Staff and Chief Commercial Officer for International Wealth Premier Banking. The role holder will assist in the administration of a high volume of work and ensure that deadlines are met. The role holder is required to deal with multiple complex enquiries at the same time, which will require a thorough and thoughtful response to be prepared, often in a time pressured environment. It will be necessary for the role holder to be highly adaptable and resilient to pressured environments. The role holder will need to be proficient in senior stakeholder management across geographies cultures and be able to operate with a high level of discretion.
Provide full administrative and secretarial support to both MDs and the wider team as requiredEffective diary management Coordinate organize meetings including agenda preparation, document distribution and taking minutes when requiredInbox support, highlighting awaiting approvals, deadlines and urgent issues/responsesBe able to prioritize and manage multiple projects simultaneously, following up on deadlines and ensuring timely completion of tasksSupport on all appropriate management admin for the respective Global Heads. Includes supporting HR policies, IT functionality and management of team admin activities such as holiday planning, training complianceCo-ordinate complex travel, booking accommodation and processing claims for expensesEnsure tasks are organized and completed in accordance with procedures to ensure a consistent level of customer serviceMaintain a tracker of Travel Entertainment expenses for both teams ensuring sufficient sign off is obtainedOrganize and plan off-site events when requiredMeetings are organized and advised to all. Collate papers, agenda items and MI for meetingsProviding cover for other senior EAs as requiredHandle confidential and sensitive information with utmost discretion and professionalismWorking closely with other Executive Assistants to facilitate the smooth running of the team, ensuring that major set piece events such as steering committees have the necessary organisation set around themRegular liaison with direct reports to ensure that projects are on track and that deadlines are met