Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport and infrastructure solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. 

We are looking for you!  

We are looking for a dedicated individual who wants to be a vital part of our team with high ambitions and great energy, focusing on our business whilst developing and caring for our team members.

  

As the Executive Assistant to the SVP of Global Bus Technology, you will play a crucial role within our management team, ensuring seamless planning and coordination that fosters organizational flow. Your communication and problem-solving skills will be essential in our fast-paced and ever-evolving environment.  

 

You will also be part of the executive assistant network in Volvo Buses and play an important role in securing great collaboration, sharing best practice and keeping a close dialogue.  

 

Key responsibilities:   

Strategic Coordination: Oversee and follow up on plans and activities for the management team, ensuring alignment with our strategic goals.  

 

Executive Support: Provide comprehensive administrative support to the SVP Global Bus Technology, including ordering, calendar management, event coordination and travel arrangements. 

 

Global Collaboration: Act as the primary contact for Microsoft 365, driving support and engagement across our global teams, addressing inquiries, and facilitating effective communication.  

 

Content Production: Create and proofread high-quality materials for presentations, articles, and other communications, ensuring clarity and engagement.  

 

Event Support: Assist in organizing events, workshops, and office activities, contributing to a vibrant workplace culture.  

 

Workspace Management: Oversee office space management, ensuring resources are organized and readily available to enhance workplace efficiency.  

  

Who are you?  

We believe that ownership mentality and service mind is in your backbone, and you like to work through networks. You have a can-do attitude and like challenges. You have great verbal and written communication skills in Swedish and English and experience of working in a global environment.   

 

You are interested in how the business is performing and want to be engaged in the communication of Change management and Business information to internal and external stakeholders. You can create clear, compelling and engaging content.  

 

You have extended experience of Office 365 and experience from and interest in utilizing exploring smart tools and processes.  

 

We believe you have extensive professional experience as Senior Executive Assistant or similar roles and a minimum 3+ years administrative experience. University degree in Business Administration or equivalent is meriting. The position is based in Gothenburg, but you will be a member of a global organization and manage different time zones.   

 

If you thrive on independence and initiative while valuing close collaboration with those you support, then this is the opportunity you’ve been waiting for!   

 

Join Us and Make a Difference!  

 

For further information, please contact:  
Mattias Rångeby, SVP Global Bus Technology: 073 902 13 47  
Sofie Nylander, Director People & Culture Buses Sweden & GBT:  073 902 39 90   
Last application date is the 26th of May

We value your data privacy and therefore do not accept applications via mail. 

 

Who we are and what we believe in 
Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

 

Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. 

 

At Volvo Buses you join one of the world’s leading providers of sustainable people transport solutions. What we do affects millions of people around the world: passengers, drivers, customers; in fact, entire cities and countries. This job gives you the opportunity to work with the future of people transportation and infrastructure. We have a strong culture of working together to help each other, sharing knowledge and experience. Together, we shape the world we want to live in.