Job Posting Title:

Executive Secretary, Engineering Services

Req ID:

10109373

Job Description:

About the Role & Team

This position supports the Director and Planning Manager in Engineering Services. You would be responsible for supporting the day-to-day operational needs of the Resorts Engineering Services team. In addition to general duties, you would be responsible for overall office administration and balance multiple priorities in a fast-paced, team environment using critical thinking, problem solving, and relationship management.

This is a fully on-site role is based in Lake Buena Vista, Florida. Relocation will not be available for this position.

You will report to the Director – Resorts Engineering Services.

This is a Full-Time role.

What You Will Do

Every day in this role is different! On any given day you might:

Thoughtfully handle complex calendars

Manage Travel & Entertainment expenses for your team

Proactively resolve issues and pitch in to help

Coordinate onboarding/offboarding of team members

Track team time off using Labor Reports in SAP

Plan recognition and team events

Order supplies and equipment along with other office management duties

Prepare reports to be shared with leaders and stakeholders

Compose correspondence on behalf of leader

Schedule and host Zoom meetings which could include presentation sharing

Attend meetings to take notes as well as follow-up on action items

Prepare professional PowerPoint presentations

Ensure the executive is prepared for meetings and events

Handle highly confidential correspondence and information with utmost discretion

Work closely with the Executive on activities, projects, meetings, event planning and office logistics

Partner with department secretarial staff on office procedures, events, and office logistics

Submit Workday salaried headcount requisitions, track open headcount and recruiting efforts

Monitor Craft Maintenance Council Overtime Equalization

Required Qualifications & Skills

3 years minimum experience in an administrative role

Proven success partnering and interacting with all levels of Cast Members/Employees including Executive Leadership

Strong proficiency with standard office tools such as Microsoft Office (Outlook, Word, PowerPoint, Excel), SAP, Coupa, and Concur

Generally tech savvy and willing to learn new skills

Professional and highly discreet while maintaining absolute confidentiality

Effective strong verbal and written communication skills

Ability to be pro-active, resourceful, flexible, and responsible

Ability to take initiative and anticipate needs

Extremely well organized and attentive to detail

Ability to partner effectively and work in a team environment

Demonstrated innovative thinking and problem-solving skills

Preferred Qualifications

Prior experience supporting at the Director level

Experience working with MyTime and Workday

Familiarity with the Facilities & Operations Services organization and Craft Maintenance Council agreement

Education

A high school degree or equivalent experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

#DXFOS #LI-AK3 #DXMedia

Job Posting Segment:

FOS

Job Posting Primary Business:

Engineering Svcs (WDW)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Lake Buena Vista, FL, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2024-12-26