Job Description

Job title: Executive Secretary

We are a global biopharmaceutical leader with a diverse portfolio of prescription medicines, oncology, vaccines and animal health products. 

We are driven by our purpose to develop and deliver innovative products that save and improve lives. With 69,000 employees operating in more than 140 countries, we offer state of the art laboratories, plants and offices that are designed to motivate our employees as we learn, develop and grow in our careers. We are proud of our 125 years of service to humanity and continue to be one of the world’s biggest investors in Research & Development.

Overview

Our team is dedicated to delivering breakthrough innovations that extend and improve the lives of patients worldwide. Our team of forward-thinking individuals achieve this through an unwavering commitment to support accessibility to medicine, providing new therapeutic solutions, and collaborating with governments and payers to ensure that people who need medicines have access to them. Our focus is on innovation and launch execution excellence; we translate breakthrough science into innovative medicines and vaccines that help people across the globe.

WHAT YOU WILL DO

The Executive Secretary will be based in Hong Kong and reports to Managing Director who overseeing Hong Kong and Macau.  

The incumbent will be working closely with Managing Director and functional teams to make contribution to business operation and is a trusted confidant to the Managing Director for handling confidential matters with utmost discretion.

Responsibilities:

Provide professional and efficient administrative support to the Managing Director, primarily including, but not limited to, calendar management and coordination of business trips and conference logistics, including transportation, accommodation, and itineraries. Act as the primary point of contact to handle internal and external communications on behalf of the Managing Director through various channels.Serve as a key liaison, fostering effective communication and collaboration with both internal parties, including functional directors and regional teams, as well as external vendors and global partners.Prepare meeting agendas, take minutes, and proactively follow up on action items. The incumbent may also assist in the creation of presentations and reports as needed.Organize and facilitate visits from headquarters leaders and site-level events, including regional leadership team visits, Veeva event submissions, and company and employee engagement events.Provide administrative support to the Business Unit for event submissions and input related to Healthcare Professional Sponsorships.Perform various administrative tasks as required, ensuring the office environment is organized and equipped with necessary supplies, including fruits, name card printing, license payments, and overseeing facility supplies, maintenance, repairs, and membership renewals.

Manage the budget and expenses for the Managing Director’s office, company events, and facility operations. This includes using e-platforms for expense and purchase order management, processing invoices, and maintaining accurate recordsHandle sensitive information with discretion and maintain confidentiality at all times.

Skills, Knowledge, Experience, Qualifications Required for the role:

Your qualifications:

Bachelor’s degreeMinimum of 5 years related experience, with exposure to pharmaceutical or healthcare industry being highly preferredExcellent command of spoken and written EnglishProficient in Outlook and MS-office applications, such as Word, Excel, PowerPoint, etc.

Skills and Capabilities:

Organized, flexible, self-motivatedDetail minded, adaptability, integrity and confidentialityGood interpersonal and communication skillsSpeak up and willing to share

Our Ways of Working:

Win as one team – We act with a company-first mindsetCommunicate, participate and collaborate as one team, winning and losing together.Focus on what matters – We simplify our work and prioritize our resources on what matters the most to create the greatest value for human and animal patients, and in turn all stakeholders.Act with urgency – We work with speed, rigor and determination to deliver our medicines and vaccines around the world.Experiment, learn and adapt – We balance our expertise with curiosity, continuous learning, adaptability and a commitment to never give up, whether we succeed or fail.Embrace diversity and inclusion – We carefully diverse teams to deliver our best innovations and cultivate an inclusive environment where everyone is able to contribute their best ideas.Speak up and open-minded – We voice our opinions, engage in healthy debate and encourage curiosity to improve ideas and decisions to achieve better outcomes.

Our Values:

• Patients First

• Ethics & Integrity

• Respect for People

• Innovation and Scientific Excellence

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

02/16/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R327462