Executive Secretary-AdventHealth Shawnee Mission

All the benefits and perks you need for you and your family:

Benefits and Paid Days off from Day One

Employee Referral Program

Student Loan Repayment Program

Career Development

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: M - F (40 hours a week)

Shift : Days

Location: 9100 W. 74 th street, Shawnee Mission, KS. 66204

The community you’ll be caring for:

At AdventHealth Shawnee Mission, formerly Shawnee Mission Medical Center, you're more than just a number on a chart. You're a whole person, who functions best when physically, emotionally, and spiritually fit. Find whole-person care, dedicated teams and staff, and a wide variety of medical services, all at our hospital in Shawnee Mission, Kansas.

The role you’ll contribute:

In addition to supporting our Chief People Officer, this position will work closely with our Employee Health and HR team. This includes being the front desk receptionist for employee health, helping with new hires, answering phone calls for employee health for fit tests, reaching out to employees to schedule annual physicals, assisting with compliance and other additional duties as needed. Executive secretary duties include, provides administrative support and calendar management for a member of top management. Prepares letters, memorandums and reports. Preparing meeting agendas and presentations. Compiling and submitting expense reports. Often composes correspondence requiring independent judgment. Triages complaints and issues that arise from physicians, patients and family members, visitors and associates. Answers non-routine inquiries independently. Researches and analyzes information for complex or sensitive projects. Is a resource to internal and external customers.

The value you’ll bring to the team

Answers the telephone and written correspondence promptly, professionally, and pleasantly at all times.

Serves as a resource to other departments on general Medical Center information including policies and protocols in a collaborative manner

Coordinates appointments/schedule for administrators, managers, and leadership keeping schedules manageable and flexible with as few changes to customers as possible.

Accurately types correspondence, documents, reports, newsletters, proposals, agreements, minutes, position descriptions, personal development process evaluations and other materials of a confidential nature.

Demonstrates competency in computer software applications including word processing, spreadsheets and presentations. Serves as resource for other users when questions arise.

Conserves the administrator’s time by anticipating needs, researching questions and writing correspondence for administrator’s approval.

The expertise and experiences you’ll need to succeed:

Minimum qualifications :

Secretarial/Office Practice Skills

Microsoft Word and Excel, Windows, typing/word processing, Administrative support, computer and word processing, and customer service and phone experience.

High School Diploma or Equivalent

2 to 5 Years of Position-Related Experience

Preferred qualifications:

Associate’s Degree or Graduate of a Technical School

5 Years of Position-Related

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Shawnee Mission

Schedule: Full-time

Shift: 1 - Day

Req ID: 25002619

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.