Providing comprehensive, high level and confidential secretarial and admin support to the managers based in Russia.Be fully conversant with the activities of the department/section in order to liaise with, on behalf of the manager/s with senior section heads both internally and externally.Manage the diary of Country manager, including scheduling appointments, travel arrangement for Emirates Russian team and accommodation as necessary. Regularly monitor the daily schedule of the Country Manager and provide in advance and document the required information/minutes of meetings/appointments by coordinating with sources within the company and externally. Alert the manager/s of any last-minute reschedules or cancellations.Receive and screen incoming calls, action responses or re-direct as necessary to the appropriate individuals to obtain additional information prior to presenting to Country Manager.Type letters, memos, reports, send E-mails as required by Country Manager Russia and respond on behalf of the Country Manager to straightforward correspondence.Manage VIP / Top contacts’ invitation for Emirates sponsored events and internal Emirates events.Undertake and support the manager/s or the team in a variety of special projects involving internal and external parties including researching activities involved with the project. Assist with the preparation of the department/section budgets, along with Finance Manager.Where required handle the invoicing and accounting matters of the Department. Arranges for vetting, approval, payment and receipt of all bills.Act as receptionist for visitors and establish nature and priority of business requiring the personal attention of Country Manager.Ensure all approved commercial upgrades, reservations, ticketing, and discretionary baggage allowances are handled in a timely manner, and supportive documentation is recorded and filed.Manage internal communications with latest Emirates information / activities.Assist with processing of legal claims from the customersResponsibility for the acquisition, maintenance and replacement of office assets and equipment. Be the central point for ordering and restocking stationery and regular kitchen items ensuring the dept / section is within budget.Providing comprehensive, high level and confidential secretarial and admin support to the managers based in Russia.Be fully conversant with the activities of the department/section in order to liaise with, on behalf of the manager/s with senior section heads both internally and externally.Manage the diary of Country manager, including scheduling appointments, travel arrangement for Emirates Russian team and accommodation as necessary. Regularly monitor the daily schedule of the Country Manager and provide in advance and document the required information/minutes of meetings/appointments by coordinating with sources within the company and externally. Alert the manager/s of any last-minute reschedules or cancellations.Receive and screen incoming calls, action responses or re-direct as necessary to the appropriate individuals to obtain additional information prior to presenting to Country Manager.Type letters, memos, reports, send E-mails as required by Country Manager Russia and respond on behalf of the Country Manager to straightforward correspondence.Manage VIP / Top contacts’ invitation for Emirates sponsored events and internal Emirates events.Undertake and support the manager/s or the team in a variety of special projects involving internal and external parties including researching activities involved with the project. Assist with the preparation of the department/section budgets, along with Finance Manager.Where required handle the invoicing and accounting matters of the Department. Arranges for vetting, approval, payment and receipt of all bills.Act as receptionist for visitors and establish nature and priority of business requiring the personal attention of Country Manager.Ensure all approved commercial upgrades, reservations, ticketing, and discretionary baggage allowances are handled in a timely manner, and supportive documentation is recorded and filed.Manage internal communications with latest Emirates information / activities.Assist with processing of legal claims from the customersResponsibility for the acquisition, maintenance and replacement of office assets and equipment. Be the central point for ordering and restocking stationery and regular kitchen items ensuring the dept / section is within budget.
·A good standard of general education up to 'O' level standard equivalent.
·Excellent Administrator with proven secretarial and administrative experience.
·Knowledge and skills gained from similar secretarial/administrative role.
·Knowledge of Reservations/Ticketing preferred.
·Full proficiency in Microsoft Office.
·Strong interpersonal skills and willingness to work in a positive manner.
·Ability to prioritize heavy workload, meet deadlines and work either autonomously and within a team.
·Appreciation for confidential matters and discretion.
·A proactive, solutions focused and flexible workstyle with high attention to detail.
·Fluent in Russian and English (spoken and written).
Information
Applicants musthave the legal right to live and work in Russia. TheCompany will not provide assistance with obtaining work permits.
·A good standard of general education up to 'O' level standard equivalent.
·Excellent Administrator with proven secretarial and administrative experience.
·Knowledge and skills gained from similar secretarial/administrative role.
·Knowledge of Reservations/Ticketing preferred.
·Full proficiency in Microsoft Office.
·Strong interpersonal skills and willingness to work in a positive manner.
·Ability to prioritize heavy workload, meet deadlines and work either autonomously and within a team.
·Appreciation for confidential matters and discretion.
·A proactive, solutions focused and flexible workstyle with high attention to detail.
·Fluent in Russian and English (spoken and written).
Information
Applicants musthave the legal right to live and work in Russia. TheCompany will not provide assistance with obtaining work permits.