Position Summary Reporting directly to WKARs General Manager (GM), the Executive Secretary provides executive support in a one-on-one working relationship. This position will be the primary point of contact for internal and external constituencies on all matters pertaining to the office of the General Manager. Serving as the liaison to the Office of the Dean of the College of Communication Arts and Sciences and senior management teams; organizing and coordinating executive outreach and external relations efforts; general main office management and handling special projects are all critical elements of the role. WKAR supports creative and fulfilling work within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal candidate will exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Secretary II may be assigned and lead projects from conception to completion, under pressure at times, while handling a wide variety of activities and confidential matters with discretion. This position is an in-person position with standard work hours of Monday through Friday 8-5pm. An occasional evening or weekend may be required based on the needs of the organization and/or events. Duties include but are not limited to: Handling all matters supporting the General Manager (e.g., scheduling, meeting preparations, correspondence, policy compliance, etc.), and contributing to the overall smooth running of a dynamic organization; Making travel arrangements (hotels, flights, visas, preparing itineraries, car transfers, international insurance etc.); Confirming meetings and booking conference rooms Handling and training student employees/interns; Generating various reports as needed Answering incoming calls, taking messages, and responding to routine inquiries; Maintaining and updating files; Working cooperatively with others in the office; Oversee and assist in planning special events throughout the year; Establishing process and workflow procedure for the WKAR main office. Completes a broad range of administrative tasks for the General Manager (GM) including: handling a deeply active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Provides a bridge for smooth communication between the GMs office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the GM's ability to effectively lead the station. Minimum Requirements Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; Five to eight years of related and progressively more responsible or expansive work experience in high-level administrative support, scheduling, coordinating, and maintaining calendars, composing and editing correspondence, and extensive experience with Microsoft Excel, Word and PowerPoint; or an equivalent combination of education and experience. Experience managing multiple complex schedules. Office management experience. Experience supervising student employees. Desired Qualifications Familiarity/experience with university policies and procedures Familiarity/experience with Public Broadcasting and FCC guidelines Ability to work independently with confidence while taking initiative to be proactive Sensitivity to and appropriate handling of confidential information Detail-oriented with a high degree of accuracy, resourcefulness, and efficiency Dream to go above and beyond Demonstrates excellent communication and interpersonal skills Ability to interact with dynamic constituents in a timely, courteous, and professional manner Demonstrates work orientation that includes a focus on service, problem solving, teamwork, flexibility to change, a positive attitude and a desire for continuous learning towards self-improvement Comfortable using and learning new technology, software applications, and processes Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials For consideration, please submit: + Cover letter + resume Work Hours This position is an in-person position with standard work hours of Monday through Friday 8-5pm. An occasional evening or weekend may be required based on the needs of the organization and/or events. Website www.wkar.org Bidding Eligibility ends February 25, 2025 at 11:55 PM