Job Title: Executive Support Administrator Job Description As an Executive Support Administrator, you will provide daily administrative support including the arrangement of meeting schedules, obtaining signatures, and maintaining confidentiality. This position involves various administrative activities such as creating check requests, processing invoices, and submitting expense reports. Responsibilities + Calendar Management: Coordinate meeting dates, times, and locations; send and check Outlook calendar invitations; set up and start video/teleconferences; serve as the main contact for members. + Travel Arrangement: Plan travel itineraries and travel requests (TRs), and manage miscellaneous travel arrangements. + Travel Expenses: Request reimbursements + Reimbursements: Submit check requests (CRs) for reimbursement expenses. + Daily Support: Assist members with daily needs. + Meeting Support: Reserve and manage conference rooms; organize team meetings; take and distribute meeting minutes. + Office Events and Team Events Support: Assist with team building activities and managing office environments (e.g., happy hours, holiday decorations/events, activities). + Office Supplies: Order, stock, and manage office supplies; submit CRs for office supplies. + Mail Services: Receive, sort, and send mail; submit CRs for FedEx account. + Receptionist Duties: Answer phones, greet visitors, order books/magazines. + Office Management: Clean and maintain coffee machines, multi-purpose room, and other common areas including eco-zone and kitchen area. Skills & Qualifications + Excellent communication skills both written and verbal + Professionalism + Organization skills + A minimum of two years experience as an Administrative Assistant or equivalent secretarial expertise + Experience with travel planning, scheduling meetings, and expense reporting + Preferred: 2+ years of executive admin support experience + Comfortable working with multiple levels, from freshman engineers to senior management + Excellent analytic and problem-solving capabilities + Detail-oriented nature + Drive for constant operational improvement Pay and Benefits The pay range for this position is $21.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Ypsilanti,MI. Application Deadline This position is anticipated to close on Feb 27, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.