Job Family:
Cyber Consulting
Travel Required:
Clearance Required:
What You Will Do:
Guidehouse is currently seeking a high qualified individual for the position of Executive Support Analyst. This position offers office support activities and administrative coordination. The work will include preparing and maintaining a variety of Department specific reports, databases, and presentations; monitoring expenditures and transactions; composing original correspondence on behalf of the executive or executive leadership team; coordinating work for special projects; researching and compiling information and data; performing or overseeing data entry; summarizing data for presentations, including preparing graphs and charts; maintaining or overseeing the maintenance of a variety of department records; and performing miscellaneous admirative duties as required.
Duties will include:
Provide executive level administrative management support to the ECISO, when on-site at SA-9 to include if requested, planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, name tents, roster updates, handouts, etc., support the execution of actual meetings
Provide professional and courteous interactions and coordinate with DT executives and other DOS executives
Coordinate administrative and logistical details related to the day-to-day operations and the management and accuracy of the directors’ calendars and appointments
Review, edit, write and re-write executive documentation, letters, memorandums, interoffice communications, confidential reports and other corporate correspondence for ECISO Leadership’s approval
Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings.
Assist in preparing and/or review office contributions by coordinating with Office Directors and Unit Leads.
Perform all travel coordination and reservations for ECISO
Assist with the performance of various office management duties, which vary from complex and/or confidential to include personnel files, agendas, travel advance, expenses, calendar management, assistance with special event coordination, escorting, visitor building access.
Assist with and facilitate in the timely responses to taskers received for ECISO
Coordinate information updates, and upload information as needed to SharePoint sites.
Prepare and/or maintain a desktop reference continuity document of duties and responsibilities
Assist with on/off boarding both federal and contractor personnel
Manage the inventory of office equipment/property
Manage supplies and equipment orders and distribution for the Office
Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, name tents, roster updates, handouts, etc., support the execution of actual meetings
Oversee conference room scheduling for the E-CISO's office.
Prepare and/or update desktop references as needed to standardize use and/or preparation of documents and/or equipment (VTC, plotter, etc.)
Prepare and/or maintain a desktop reference of duties and responsibilities
Keep contractor and government Distribution List current
Keep contractor and government Global Access List current
What You Will Need:
An ACTIVE and MAINTAINED SECRET Federal or DoD security clearance
Bachelors Degree
FIVE (5) or more years of experience in a supporting role
Experience in project management consulting with federal clients
Experience interacting with and briefing GS-15 government personnel and above.
Excellent communications skills including written, spoken, and presentation
What Would Be Nice To Have:
Experience leading high performing teams in an information technology environment
Cybersecurity experience at the State Department
Familiarity with State Department
ITIL certification or Lean Six Sigma
Project Management Professional (PMP) Certification
CISSP and/or MA a plus
The annual salary range for this position is $109,100.00-$163,700.00. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.
What We Offer:
Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.
Benefits include:
Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend
About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.
Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.
If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.
Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.