JOB PROFILE: Project Support Customs

Job Summary:

We are seeking a motivated and detail-oriented Project Manager (Task Manager) to support our program management team in overseeing and coordinating various project tasks. The ideal candidate will be responsible for following up on project tasks, participating in project calls, and ensuring effective communication among team members. This role will involve preparing project status reports, managing meeting documentation, and conducting data analysis using Excel within the timelines and quality parameters in line with overall business objectives and DHL guidelines.

Key Responsibilities:

Project Task Management:Follow up on project tasks with responsible owners and ensure timely completion.Coordinate with team members to track progress and address any roadblocks.Escalate delays to the Head of Programs and Operational Excellence, when applicable.Meeting Participation:Schedule, attend, and/or host project meetings and calls to gather project status on specific workstreams or task.Take detailed meeting minutes with key actions and distribute them to stakeholders.Project Status Reporting:Prepare Project Status Reports (PSRs) considering input from assigned Project Managers.Compile and present project updates, highlighting key milestones and deliverables.Portfolio Preparation:Assist in completing and finalizing the monthly program portfolio PowerPoint slide deck.Incorporate traffic light indicators, PSRs, and timelines into slide deck in alignment with Project Managers.Support maintaining Portfolio MS-Teams site organized. Ad-hoc tasks related to Project Portfolio:Conduct data analysis in Excel to support project tracking and reporting.Create and maintain project dashboards to visualize progress and performance metrics.Support Project Managers on any other related task, such as process mapping and documentation.Communication and Collaboration:Foster effective communication within the project team and with external stakeholders.Support project managers in ensuring alignment on project goals and objectives.

Qualifications:

Bachelor’s degree in Business Administration, Project Management, or a related field.1 year of experience in project management or a related role.Proficiency in Microsoft Office skills, particularly Word, Excel, PowerPoint. Experience with MS-Project and MS-Vision.Strong organizational skills and attention to detail.Excellent written and verbal communication skills in English.Ability to work collaboratively in a team environment and manage multiple tasks simultaneously.Analytical mindset with the ability to interpret data and generate insights.Understanding of logistics or freight forwarding.Must be highly organized and able to troubleshoot and solve problems. Employees who have been in the organization for 12 months or in their current role Employees that are not in transition projects 

Relevant information:

•     Salary: $ 4.500.000

•     Type of Contract: Indefinite - Directly with DHL Colombia.

•     Performance annual bonus until 10%

•     Food Allowance: $95.564