This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, click here.

A new unit within the Stanford Doerr School of Sustainability has been established to utilize knowledge and education to inform and motivate the global population to engage with the sustainability challenges facing our planet and its population.  This unit is called External Education & Mobilization (EE&M).  This unit includes multiple distinct initiatives including external education, a new sustainability publication and a global student olympiad or challenge.
  
The unit seeks a full-time business manager with proven skills in planning, budgeting, project management, administrative support and human resources. This is an opportunity to be a key member of a team that represents the principal externally facing unit generating impact though the dissemination of knowledge and education for the School.  This role supports management to ensure all operations, administration and compliance functions within EE&M are properly executed. 

The business manager will work closely with the leadership team for the unit to provide solutions and recommendations on policy and procedures to improve efficiency and practice within EE&M. The person will also interact with numerous other internal and external stakeholders. The business manager will report to the Associate Dean.
  
Your Responsibilities will include:

Developing and maintaining the unit’s budget.  The budget will be developed in consultation with the unit’s leadership team working with relevant Doerr School Dean’s Office units and other Stanford offices on budgeting procedures. Create, manage and maintain multiple profit and loss statements for the department including accounting for and allocating both expenses and revenue Support the development, implementation and communication of the EE&M strategy through periodic analytical projects and help in developing presentation materials. Manage EE&M HR-related activities for staffing and the performance appraisal processes and corresponding documentation, providing key support for onboarding, recruitment logistics, and tracking.   In consultation leadership, manage the hiring process and its workflow, including drafting job postings for leadership review that comply with Stanford human-resources policy; overseeing and executing communication with job applicants throughout the hiring process; assisting leadership in reviewing applicants; and working with necessary offices at the Doerr School and elsewhere at Stanford to execute hiring documentation and to assist with onboarding new hires. Engage with the SDSS HR team and payroll departments as it relates to staffing and hiring new employees. On behalf of the EE&M, manages staffing matters such as contractors, visa administration, global staff, etc.   Engage with entities on matters related to facilities, space inventory, and capital equipment tracking. Serve as point of contact for general maintenance, health and safety and other facility matters, report any incident or potential safety problems. Organize and participate in the planning of staff activities such as team building and morale development events. Implement solutions, such as online forms and develop new standard operating processes to maximize efficiency and execution in unit HR and financial processes. Oversee and/or perform duties associated with scheduling, organizing, and operating complex meetings, conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. Support the leadership team through select administrative services including complex multi-party scheduling, travel planning, financial reimbursements and meeting support for advisory councils and external partners. Implementing, executing and overseeing project management across a variety of projects within the Unit, including designing, building, and managing an efficient and effective system for project-management that will be used by leadership and staff.  May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input

*- The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will need:
 
Education & Experience:
 
Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.
 
Knowledge, Skills and Abilities:

Demonstrated ability to prioritize own work and multi-task. Demonstrated excellent organizational skills. Demonstrated ability to take initiative and ownership of projects. Ability to communicate effectively both orally and in writing. Ability to routinely and independently exercise sound judgment in making   decisions. Demonstrated experience working independently and as part of a team. Demonstrated experience with basic accounting and budgeting Ability to direct the work of others, for jobs requiring supervision.

In addition, preferred qualifications include:

Experience in a senior administrative role of a growing organization and demonstrated ability to succeed in such a role. Knowledge of Stanford University systems and policies Comfort with the change inherent in building a new enterprise. Experience with project management, including project-management software Experience with hiring processes Experience conceptualizing, designing, and drafting slide presentations

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

The expected pay range for this position is $99,015 to $126,383 per annum.  

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply 

We invite you to apply for this position by clicking on the “Apply for Job” button.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information Schedule: Full-time Job Code: 4121 Employee Status: Regular Grade: H Requisition ID: 106006 Work Arrangement : Hybrid Eligible