Facilities Coordinator, AMK Job ID 173000 Posted 03-Jul-2024 Service line GWS Segment Role type Full-time Areas of Interest Building Management, Engineering/Maintenance, Facilities Management Location(s) Singapore - Singapore **About the Role:** As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. **What You’ll Do:** + Manage and coordinate soft services activities such as janitorial, housekeeping, pest control, landscape, pest control, etc. and provide general administration support as and when required + Performs inspections and prepares reports. Ensure site equipment and facilities are well maintained and renewals are in place. Work with the team to ensure site safety and management is place. + May coordinate and manage move, add and change activities. + Manages vendor relationships and trains vendors on work order and billing procedures. Processes invoices and ensures proper cost centre coding. + Assigns work orders to handyman, subcontractors and vendors. Communicates work orders to handyman and assists management in resolving problems. Ensuring no down-time on critical system or equipment. + Managing and oversee office supplies such as pantry supplies, stationeries, first aid items, etc. Ensure that they are checked regularly and are replenished. + Maintains files on work orders, proposals, quotation and service reports. + Manage season parking applications, termination and related services. + Any other duties assigned by Facilities Manager. **What You'll Need:** + High school diploma or general education degree (GED). Minimum of 2 years of related facilities work experience. + Possess strong interpersonal skills with a service mindset (customer-oriented). + Highly motivated, meticulous, and willing to be cross trained in various aspects of facilities. + Team player with good communication and organization skills. + Perform multiple tasks effectively and able to work in a fast-paced environment. + Competency in MS Office applications. Familiarity of Apple apps and product is a plus. + Strong problem-solving skills and demonstrate positive attitude. + Requires basic knowledge of financial terms and principles. Ability to calculate simple figures. + Verifyall vendors’ payment and able to perform GR, invoicing and issue PO to vendors. + Achieve client satisfaction and successful implementation of services. + Able to resolve problems in the quickest way possible and input ideas to help steer the team in the right direction to allow Facilities Team to perform at its best. + Ensure all SLAs (Service Level Agreements) and KPIs (Key Performance Indicators) within the contract are met. + Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)