The Facilities Coordinator supports the planning, coordination, and execution of facility operations and maintenance activities. This role assists with space planning, vendor coordination, preventive maintenance scheduling, and ensuring compliance with safety standards. The position works closely with internal teams and external vendors to ensure smooth day-to-day facility operations. The main part of this job is working in Coupa/Corrigo (the accounting aspect) and communicating with contractors.

Essential Functions

Assist in the coordination of building space allocation, office layout updates, and small-scale facility modifications. Help prepare cost estimates, work orders, and support budgeting efforts for minor renovations and maintenance projects. Track and schedule preventive maintenance for equipment Support the planning and execution of cleaning, security, and other central facility services. Obtain quotes from vendors, compare pricing, and assist in the coordination of contracted services. Monitor the work of contractors and service providers to ensure quality and adherence to timelines. Ensure compliance with workplace health and safety standards by maintaining documentation and assisting in audits or inspections. Respond promptly to facility service requests and coordinate resolution with appropriate staff or vendors. Maintain organized records of work orders, contracts, and maintenance schedules, as well as any other documents which pertain to this role. Assist in initiating and fulfilling supply orders for the site.

Competencies

Minimum two (2) years' experience in an administrative role Customer/Client Focus Organizational and Time Management Skills Basic Budgeting and Cost Estimation Verbal and Written Communication Proficiency Attention to Detail Proficiency in Microsoft Office Problem-Solving Abilities Proficiency with Coupa / Corrigo, preferred

Supervisory Responsibility

This position does not have direct supervisory responsibilities but may coordinate and monitor the work of external contractors and service providers.