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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Title: Facilities Coordinator

Reports into: Facilities Manager

Role Summary:

The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. 

The Facilities Coordinator is also required to provide administrative support to the team and be able to manage large building operations.

Role Responsibilities

Provide support for, monitor the performance and coordinate a small team of multi-skilled operatives 

 Develop a close working relationship with key client stakeholders/partners, landlord, managing agents and all of the facilities vendors 

 Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works) 

 Assist in the procurement of vendors and services as required 

 Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner 

 Ensure prompt and accurate management of purchase orders in the internal financial management platform 

 Assist with the monthly accrual reports and help monitor the finance trackers 

 Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measures 

 Assist in the implementation of the property risk management program and industry best practice operations 

 Maintain premises in neat and good working condition at all times 

 Maintain duplicate office keys in good order 

 Support the implementation and monitoring of disaster recovering and business continuity plans 

 Follow established escalation procedures and incident reporting procedures 

 Provide support for regular management reports and projects as required 

 Achieve key performance indicators (KPI) and service level agreement (SLA) targets 

Working Life

On a daily basis you will be working across one site.

The main business language spoken in our offices is English. Knowledge of English  and the local language is  essential

On occasion you will be required to attend emergency call outs to ensure business continuity

About You:

You are keen to develop within the workplace, spending time supporting a multi-  disciplinary team gaining knowledge and expertise

You work collaboratively as part of a team to solve problems with professionalism  and service focused approach

You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

You are open and have good communication skills

You strive for excellence in what you do and share ideas for improvement

You are familiar with computer equipment and programs (Word, Excel and  Outlook)

You are adaptable to work to requests and projects that may vary from day to day

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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