Reporting to the Facilities Manager, the Facilities Coordinator is responsible for managing and maintaining a safe, compliant, and efficient work environment at their designated location(s).

Responsibilities:

The Facilities Coordinator will be required to act independently as initial point of contact for all site facility-related matters at Colombia HQ, along with providing Facilities support to the wider Latam region, as directed by the Facilities Manager. They will provide support to ensure all facility assets meet business and legal requirements, create PR/POs and manage invoicing process in Ariba. This role is approved to make minor discretionary purchases, and will manage and supervise  Soft and Hard services (partnering closely with the local landlord, building management, site-based employees, or facility vendors as required), attend stakeholder management meetings, maintain site records and documents, manage facilities requests, support facilities team on all relevant projects, reporting and programs. Supports energy and waste/recycle efficiency initiatives with monthly program updates, reports and tracking.  Provides access, training, and support to staff on facility equipment. 

The role will be required to provide additional support to front of house services where required, included (but not limited to) visitor management, management of incoming phone calls, conducting site inductions, management of office mail/courier services, management of access control arrangements, ordering of office supplies, the booking and setting up of meeting rooms, resupply of office and café consumables, management of site notices, signs, and certificates, and supporting the Facilities Specialist/Manager as required.

The role will also be required to support the sites safety arrangements including providing direct support to the regional HSE management, through the reporting of non-compliance issues, the monitoring and restocking of first aid supplies, maintaining and communicating HSE/Emergency information to visitors who are visiting the office for the first time, assisting with evacuation/shelter in place.

Location: Colombia + Latam

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