Chubb is the world’s largest publicly traded property and casualty insurer operating in 54 countries, Chubb is making significant investments to thrive in a digital age. Chubb launched its third Technology Hub in Thessaloniki in 2022 which is rapidly developing.  Our new center of excellence in Greece is positioned to drive our ongoing business and to support our digital business transformation, as well as the company's operations in the European region which encompasses 27 countries.

Overview

Chubb is looking for a Facilities Coordinator to join our team.  This is a permanent full-time position and a compelling opportunity to join a global, growing, financially stable and successful company.  As an industry leader, Chubb is an employer of choice for skilled technology professionals aspiring to develop a meaningful career in a fast-paced, diverse company with offices in most major cities in the world.

Responsibilities:

Facilities Management: Coordinate all activities related to Chubb, third-party vendors, and suppliers to deliver high-quality services to all employees. Serve as the primary point of contact for facility management requests and issues, ensuring effective communication with all teams. Maintain daily contact with employees and local stakeholders to uphold Chubb's FM management standards. Maintenance Oversight: Schedule and oversee regular preventive maintenance for building systems and equipment, including HVAC, plumbing, electrical, and security systems. Respond promptly to urgent maintenance requests, coordinating necessary repairs to minimize downtime. Conduct routine inspections to proactively identify and address potential issues. Supplier Coordination: Act as a liaison between the Chubb FM team and external service providers, including Integrated Facility Services, cleaning, maintenance, workplace hosts, shuttle services, and security. Oversee service contracts under the supervision of the Regional Facilities Manager, ensuring timely and quality service delivery. Budget Management: Assist in the preparation of the facilities budget, ensuring cost-effective solutions for maintenance and operational needs. Monitor expenditures and provide regular financial reports to management regarding facilities-related costs. Inventory and Supply Management: Maintain an accurate inventory of facility-related supplies, including office furniture, equipment, and maintenance materials. Order and replenish supplies as needed to ensure uninterrupted operations (e.g., office supplies, copiers, coffee supplies, business cards, stationery, access badges). Car Fleet Management: Collaborate with the Regional Facilities Manager and Head of Operations to ensure effective management of the company’s vehicle fleet. Monitor the delivery, return, allocation, and maintenance of vehicles. Workplace Host Supervision: Ensure adherence to Chubb's reception processes and maintain meeting rooms and reception areas. Ensure cafeteria supplies are in order, arrange transportation (taxis and couriers), and set up meeting and lunchrooms. Employee Onboarding and Offboarding: Administer processes related to new employee arrivals and departures, including lockers, access cards, business cards, and the Condeco office reservation system. Space Planning and Utilization: Administer the desk booking system and contribute to the planning and coordination of office layouts to optimize space utilization. Coordinate office moves and installations for new employees or departments. Health and Safety Compliance: Ensure all facilities comply with local, regional, and national health and safety regulations. Collaborate with the Health and Safety Manager and Security Manager to develop and implement safety processes and applications.

Qualifications:

Associate or Bachelor’s degree in Facilities Management, Business Administration, or a related field is preferred. 1-3 years of experience in facilities coordination, maintenance management, or a related role. Fluent written and spoken English at a professional level. Proactive and service-oriented attitude with a customer-focused approach. Strong ability to prioritize tasks and manage multiple responsibilities simultaneously. Excellent problem-solving skills and the ability to respond effectively to emergencies or unexpected issues. Excellent verbal and written communication skills for effective interaction with staff, vendors, and management. Familiarity with facilities management software and standard office applications. Knowledge of workplace safety practices and commitment to upholding safety standards.

Our team makes the difference, every time. For this reason, we offer in return!

We offer hybrid working model, explicit, structured career development, a competitive salary package, annual bonus, private medical cover, monthly allowance for lunch, continuous learning experiences, work in a fun, lively environment with mentoring from our groundbreaking senior mentors.

Integrity. Client Focus. Respect. Excellence. Teamwork

Our core values instruct how we live and work. We’re an ethical and honest company that’s wholly committed to its clients. A business that’s engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels. And a working environment that’s collaborative and encouraging.

Diversity & Inclusion

At Chubb, we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances. We earnestly strive to achieve an environment where all colleagues feel comfortable to perform to their full potential and are recognized for their contributions.

Many voices, One Chubb!