Facilities Coordinator - Islandwide Job ID 73964 Posted 29-Apr-2024 Role type Full-time Areas of Interest Facilities Management Location(s) Singapore - Singapore **DUTIES AND RESPONSIBILITIES** + Reports directly to the Facility Manager, with responsibility for overseeing and/or coordination of maintenance and other work assignments performed by technicians, vendors and contractors, to ensure the facilities been well managed and maintained + Plan and manage office space to ensure 100% completion of planned tasks and meets stakeholder’s expectations. + Responsible for customer engagement to enhance the overall customer experience + Performs daily inspection within office for amenities cleanliness and workplace safety, to provide comfortable ambiences for the occupants. + Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. + Maintains records and logs of service requests, DO/PO/invoice, file on work orders, reports, and all other facilities related documents, and tracks their status. + Generation of Monthly Report and sending it to Facilities Manager, provides manager with analysis and reports of vendor quality and work completion. + Conduct and put in place regular Vendor performance management. Maintain and developing good relationship with vendors and building management. + Knowledge in technical and M&E will be an advantage. **REQUIREMENTS** + Minimum of 2 years of related experience and/or training. Prior vendor supervisory experience preferred. + Diploma/Degree in Tourism/Hospitality/Business Administration or other relevant fields + Good Knowledge on Workplace safety including but not limited to understanding Risk + Assessment, Method of Statement, Safety Data Sheets. + Excellent written and verbal communication skills. Strong organizational and analytical skills. + Ability to provide efficient, timely, reliable and courteous service to customers. + Ability to effectively present information. + Ability to respond to workplace incidents and to solve problems involving several options in situations. + Ability to comprehend, analyze, and interpret service agreement documents. Requires advanced analytical and quantitative skills. Intermediate skills with Microsoft Office, Outlook, and /internet. + Prior facilities coordination experience & basic technical knowledge on office facilities are ideal + Flexible to cover Receptionist duties when the Receptionist is absent CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)