Job Title:

Facilities Executive Support

Job Description

Executive supports mainly to Client/executive visits, handles third party manpower, maintains site upkeep (cleanliness and safety) and ensure site is always audit ready compliance to regulatory requirements both by government and private sector.

He/she supports client visits

Coordination with program hostCreate welcome noteProcess client food, diet and restrictionsName and food labelsTransportationCoordination with landlord for client visit requirementEnsure wifi access printed together with client badgeEnsure client badge are working to common area and host programEnsure standard food set upAttend to all concerns pertaining to client visitInventory and audit of all consumables and non consumables used during client visitImplement cross charging to host programs

Monitor and supervise housekeeping

Ensure distribution and implementation tasks

Monitor and evaluate 3rd party manpower timekeeping and performance

Closely coordinate with 3rd party vendor for manpower request, replacement and reliever

Evaluate DTR and invoices for services

Helpdesk/Solvnow Monitoring

Ensure that ticket raised is acknowledged and resolved in a timely manner

Ensure that requesters are actively participating to CSAT survey and DSAT are acted to and corrected (if necessary)

ESAT/PantrySpearhead pantry management

Coordinate and evaluate concessionaires

Monitoring menu and quality of food being offered

Actively engage with food committee POCs thru FGD

Ensure compliance to health and safety per local government requirement

Execution of pantry initiatives

Ensure weekly menu plan from concessionaire is submitted

Publish comms for monthly pantry hype and promotions

Submit scorecards from auditors

Ensure PWD and other discounts are being honored

Audit ComplianceEnsure that site is always audit/visit ready

Conduct daily site walkthrough

Send out walkthrough findings for repair, replacement, repaint, etc.

Monitor completion of job orders sent to housekeeping and technicians in a timely manner

Updated audit packet

All certifications and document for audit are kept in a folder sorted per type of audit i.e. DOLE audit, LGU audit, PEZA audit, TPRM Audit

Safekeep all manpower document

Supplies management and monitoring

Monitor consumption per supplies including inventory

Forecast number of requests per quarter based on consumption monitoring

Keep a tracker for PO, DR and invoices

Sourcing of quotation from different vendors

Ensure that budget vs spent is met for supplies

Locker Management

Locker deployment/Replacement

Locker verification

Locker Retrieval

Locker Maintenance

Publish comms reminder for:

Locker policy

Bay Decoration

Pantry escalation hotline

Pantry initiatives (Hype, Menu and updates)

Landlord Memo

Holiday Memo

Pest Control

Clearance

Verify, clear and monitor leavers from any accountability under Facility Management

Location:

PHL Quezon City - Spark Place 5th Flr

Language Requirements:

Time Type:

Full time2025-04-30

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