JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Contract Management

Manage the successful delivery of the Soft & Hard Services, as contained in the MSA and SLA, effectively.Develop and maintain a strong working relationship with Sub- contractor.Manage change and continuous improvement effectively.Communicate and advise suppliers of matters affecting the working environment, relating to OREG FM services scope.Resolve and escalate any discrepancies or substantiation issues in a timely manner.Routine inspections of the property in respect of facilities services.Communicate with maintenance person and sub-contractors during and up to completion of jobs.Receive calls from clients with regards to problems in the building.Consult with service providers via telephone or email regarding quotations and service dates.

Contractor/Services Management

Manage all repairs/deliveries, renewals, and escalations of sub-contractor agreements.Establish and maintain strong working partnerships with all suppliers; attend monthly meetings with the outsourced Sub-Contractors to ensure on-going contract compliance and budget performance.Plan and co-ordination of the annual Planned Maintenance Schedule and ensure that appointed suppliers conduct work to the required standard.Effectively reports on the quality of services rendered by suppliers and ensures that deliverables from Service Providers meet SLA specifications and budget.

Health and Safety

Report unsafe situations and take precautions to avoid injuries.Monitor that stores/workshop areas are tidy and presentable.Ensure all Health & Safety mechanisms, processes and procedures are in place, always monitored and adhered toEnsure all Sub-Contractors and staffs comply with OHS Act policies and procedures.Assist with Health & Safety information from sub-contractors (37.2 agreements, letter of good standing, appointments.)

Administration

Raise workorders in Nuvolo system for request for contractors.Load related invoices on Core AP system to relevant FM cost centre and project, Country FM support.Process all OREG Facilities invoices in Core AP system and to ensure payments.Check status of invoices with Accounts Payable Team and on Core AP system and ensure invoices have gone through all the stages until “paid.”Raise queries with EMEA Finance and Country Facilities Manager on outstanding and urgent payments.Ensure that all deadlines and targets with regards to reporting, monetary management, administration, and operations.

Client Invoices management and procedure

All invoices from suppliers processed in Core AP Invoicing system.Action/distribute all work orders on Nuvolo system.Co-ordinate/Re-assigned work order requests in Nuvolo

Finance Management

Assist with the preparation of the annual budget for operation of the OREG FM scope of services.Monitor the expenses and costs within the budget.Ensure compliance with JLL/OREG policies and procedures related to monetary management, controls.Identify opportunities for major revenue enhancement, major cost reduction production efficiency.

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Location:

On-site –Amsterdam, NLD

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.