Welcome page Returning Candidate? Log back in! Facilities Service Coordinator Job Locations US-MA-Watertown ID 2025-5201 Category Administrative/Clerical Type Regular Full-Time Career Stage Type Experienced # of Openings 1 Overview

ABOUT THE POSITION

VHB’s headquarters in Watertown, MA is looking for a Facilities Services Coordinator to provide a variety of support services within a facility.

 

Hiring Salary Range - $23/hr - $25/hr. However, the final agreed-upon compensation is based on individual education, qualifications, and experience. 

 

Responsibilities

Mailroom ServicesOperate and maintain postage machine including supplies, services, reports, and fundsReceive, sort, scan, and distribute incoming mailRetrieve, weigh, meter, and record outbound mail in accordance with USPS guidelinesPickup and drop-off mail and packages at Watertown Post OfficePrepare outbound FedEx shipments of all sizes and weightsReceive, record, distribute all loading dock deliveriesOrder, organize and maintain ample amounts of office supplies and shipping materialsMaintain well-organized and tidy mailroomCafeteria ServicesSet up and maintain coffee service areaWash dishes and run dishwasher throughout dayMaintain cleanliness of counters and tablesManage cafeteria inventory Stock supplies as neededOversee equipment maintenance schedulesExecutive Conference Center ServicesSet up and breakdown meetings and eventsCoordinate AV and Facilities needs with ITEnsure all conference rooms are clean and properly stocked with amenities Functions and EventsCoordinate inhouse meetings and events including company charitable eventsAssist with the ordering and preparation of food as necessaryManage set up and breakdownOccasional evening hours requiredVendor CoordinationMonitor quality of deliveriesEnsure delivery schedule is metProcess maintenance requestsManage staff account cardsOffice AdministrationCover front desk; greet visitors, answer and direct inbound calls to main phone lineAssist with new hire setups and office relocationsAssist with coordination of maintenance for department vehiclesWork cohesively with facilities and administrative team membersOther administrative duties as needed

Skills and Attributes

Exceptional customer service abilities with an emphasis on timely response to all concerns and the needs of employees.Team oriented, with capability to work independently and meet deadlinesTime management and multi-tasking skills a mustOrganized, focused, and detail oriented with excellent follow through Flexible, resourceful, enthusiastic, creative problem solverBasic computer skills including internet and Microsoft OfficeAble to follow safe and sanitary cafeteria working practicesAble to maintain confidential information

Qualifications

Able to walk and stand for periods up to 6 hoursAble to lift, carry, push and pull objects up to 30 lbsAble to work Monday-Friday, 9 AM- 6 PM in officeValid driver’s license Previous mailroom or office facilities experience a plus1-2 years of general office experienceHigh school diploma or GED

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

Diverse and inclusive culture of collaboration and innovationOpportunity to work on complex, transformational projectsCommunity and social responsibility as sustainable stewards Focus on learning, development, and career growthBest-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

 

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or other characteristics protected by law.

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