Position Title:Facilities Services Coordinator Job Group:Merit Required Minimum Qualifications:• Graduation from high school or GED equivalent. • Three years supervisory and facilities management experience. • Valid driver’s license. Special Required QualificationsDrivers License Preferred Qualifications:Commercial grounds care experience Commercial custodial experience Supervisory and performance management experience In-depth knowledge of safety regulations and compliance standards (e.g., IOSHA, EPA, DNR) Job Description: Facilities Planning & Management Is currently seeking a Facilities Services Coordinator. Facilities Planning & Management is an organization that is dedicated to the maintenance and enhancement of Iowa State University, one of the nation’s leading educational and agricultural institutes. But more importantly, FPM is dedicated to their employees and enhancing the lives of each team member through opportunities both professionally and personally. FPM is one of the largest departments on campus and currently employs over 450 full-time employees and students combined. Facilities Planning and Management seeks an agile, experienced Coordinator to lead and coordinate a Facilities Service Team. Under General supervision, the Facilities Service Coordinator leads the daily operations of facilities services and personnel. Success in this role requires a strategic approach to assigning and prioritizing work, scheduling staff, and establishing quality standards. The ideal candidate will have a strong leadership track record, thrive in a team environment, execute with minimal supervision, and have excellent communication and customer service skills. Characteristic Duties and Responsibilities • Schedules, assigns and directs the workflow of a large number (18-35) facilities services staff. • Plans procedures and work methods to improve productivity and service methods in order to meet customer needs. • Revises or recommends revisions to improve efficiency of facilities operations and services. • Appraises condition and cleanliness of grounds and facilities and initiates requests for corrective action as needed. • Interviews, hires or recommends hiring, trains and orients staff. • Evaluates employee performance, coaches, facilitates work unit or team activities, and conducts or recommends disciplinary actions, promotions, and terminations. • Responds to both internal customer complaints and requests from external departments related to the delivery and improvement of a broad scope of services. • Confers with staff and vendors to negotiate best possible product and service delivery methods and schedules for customer satisfaction. • Maintains inventories of products, equipment, linens, uniforms and other supplies as needed to meet operational and customer needs. • Coordinates repairs and maintenance of equipment utilized by facilities services staff. • Evaluates, tests, and recommends purchase of new supplies and equipment as necessary. • Provides direct input to unit budget preparation, keeps and prepares reports, time and space studies, supply and equipment procurement and other reports and other reports or records as needed. Knowledge, Skills, and Abilities • Knowledge of facilities and industry standards in cleaning and maintenance of buildings. • Knowledge of safety standards and safe work practices. • Knowledge of institutional policies and procedures. • Knowledge of administrative activities to include preparation of specific and period reports, fiscal records and service changes. • Knowledge of measures to improve production/service methods, equipment performance, scheduling and quality control. • Knowledge of aseptic cleaning and maintenance techniques. • Knowledge of computer operations and windows software programs. • Ability to communicate effectively, both orally and in writing, with students, faculty, staff, vendors and the general public. • Ability to lead, coach, motivate, direct, train, and provide resources to staff members of the unit. Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Appointment Type:Regular Number of Months Employed Per Year:12 Month Work Period Time Type:Full time Pay Grade:11 Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter Applications will be accepted until the position is filled. Please Note: To receive full consideration, applications should be received by February 16 , 2025 . If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program Original Posting Date: February 5, 2025 Posting Close Date: Job Requisition Number:R16376 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu . If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.