JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facilities Coordinator 

Essential Duties and Responsibilities of the Facilities Coordinator 

Customer Service 

Deliver excellent customer service to meet client expectations 

Build and develop effective relationships with customers at all levels 

Book onsite meeting rooms and hospitality as per client requests and according to site procedures 

HSE, Security & Quality 

Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety 

Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same. 

Monitor and maintain office and badge consumables in line within agreed stock levels. 

Carry out site induction, for new starters, act as the first line of support for any concerns raised as a result of online DSE assessment. 

Understand & actively support the Quality Management program 

Site Operations 

Ensure Issues highlighted through site inspections or customer complaints are resolved in a timely manner. 

Manage all the requests on the Facilities helpdesk and liaise with the ES team & service providers 

Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures 

Keep accurate and update records of seating plan 

Process and control purchase orders, invoices and work orders. 

Support the completion of reports and documentation to meet required deadlines. 

Additional Duties and Responsibilities 

The above is not an exhaustive list of responsibilities, further additional duties may be required to be performed to support the Facilities Team 

Skills 

The candidate must demonstrate the following skills: 

Problem solving 

Decision makings 

Excellent verbal & written communication 

Proficient use of Microsoft Tools 

Competencies 

The candidate must demonstrate the following personal attributes: 

Exemplary Customer focused 

Assertive 

Possess cultural awareness and sensitivity 

Experience 

Facilities experience desired 

Qualifications 

Education: A good level of education to GCSE standard. 

Good working knowledge of Outlook, Word and Excel is essential              

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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