Job Posting Title:

Faculty Affairs Coordinator

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Hiring Department:

College of Natural Sciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 01, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world (https://cns.utexas.edu/).

The CNS Office of Faculty Affairs provides oversight on faculty affairs in collaboration with the departments, the Dean, and the Provost's Office in order to support faculty career paths, professional development, and well-being. 

This position may be eligible for a hybrid work schedule after a 6 month probationary period. Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The Faculty Affairs (FA) Coordinator will be a core member of the CNS Dean’s Office of FA and support our mission of attracting, retaining, and supporting outstanding faculty who drive excellence in research and education. The successful candidate will report to the Associate Director and work closely with the Associate Dean on critical aspects of faculty affairs, and liaise with key stakeholders, including department leadership, the Dean, and the Provost’s Office.

Responsibilities

Maintain accurate and current documentation on processes tied to faculty affairs on UT Box and other relevant platforms. Produce reports or provide data, as requested by College leadership, the Provost’s Office or departments, including but not limited to annual and periodic reports and reviews, faculty fellowships, and workload documents.   

Manage the calendar for the Associate Dean for Faculty Affairs and schedule meetings for the Office of Faculty Affairs. Manage logistics, budget, and processing of payment vouchers for events and professional development sessions led by CNS Faculty Affairs. Maintain office inventory and order supplies as needed.

Serve as Academic HR Executive in Workday for college-wide faculty appointments. Assist in reviewing all faculty personnel documents for the College such as assignments, leave requests, extension requests, outside employment requests, outside agency contracts, and phased retirement contracts. Advise and collaborate with departmental administrative staff. Act as a liaison for departments, Business Services, and other University offices.

Evaluate and process faculty requests for course release and different types of leaves, including but not limited to, academic and unpaid time off, course buyouts, modified instructional duties, release time, and sick leave. Evaluate and process requests for probationary extensions and personal circumstances flag.

Manage and assist with various aspects of faculty development and awards, such as the Rom Rhome competition, Faculty Travel Grant program, the Faculty Development Leave (FDL) program, and the Faculty Development Awards (FDA) program.  

Special projects and other related functions as assigned.

Required Qualifications

Bachelor's degree and 2 years of relevant experience in an administrative support function.  Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy, and discretion in dealing with sensitive issues.  Demonstrated effective communication skills, as well as a customer-focused approach to problem-solving.  Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in a higher education institution.  Demonstrated knowledge of faculty affairs policies and procedures, and business applications used at the University of Texas at Austin.  

Salary Range

$55,000 + depending on qualifications

Working Conditions

Standard Office Environment

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.