Req #: 241987 Department: DEPARTMENT OF PEDIATRICS Appointing Department Web Address: https://www.peds.uw.edu/ Job Location Detail: Hybrid with minimum two days per week on-site at Springbrook Professional Center on Sand Point Way NE Posting Date: 02/05/2025 Closing Info: Open Until Filled Salary: $6,500 - $6,917 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. **The Department of Pediatrics has an outstanding opportunity for a Faculty Affairs Specialist to join their team.** This position is a key member of the central administration team, and the primary responsibilities include oversight and strategic planning of faculty appointments, reappointments, & promotions. They will also manage practice plan appointment coordination, the faculty review process and execute needed program management and process improvements. The successful candidate must be capable of viewing faculty appointments from a high level with broad understanding and will serve as a faculty affairs content expert. They will do so using discretion and independent judgment and are accountable for the program/process results. As the second largest department in the UW School of Medicine, the Department of Pediatrics is dedicated to improving the health of all children and adolescents by educating physician leaders of the future, advancing research, advocating for children, and providing the nation's best pediatric clinical care. UW Pediatrics has twenty-one clinical divisions with approximately 670 paid faculty members, 134 residents, 70 ACGME fellows, 230 staff employees and over 800 volunteer/affiliate faculty and continues to grow each year. The Department of Pediatrics is a close affiliate of Seattle Children's Hospital (SCH) and Seattle Children's Research Institute (SCRI). Faculty members appointed in the department are located at various institutions (including Seattle Children’s, UW Medicine, and Fred Hutchinson Cancer Center), and are part of the Children’s University Medical Group (CUMG) clinical practice plan. UW Pediatrics Vision: We strive to be a vibrant Department of Pediatrics where our unified, collaborative efforts produce needed outcomes. **DUTIES AND RESPONSIBILITIES** Faculty Appointments & Reappointments + Manage faculty appointments from point of initial offer to final hire for new faculty at multiple sites of practice. + This will also include the coordination of faculty reappointments within assigned divisions in Pediatrics. + Provide detailed, concise communication with division staff and faculty, including policy interpretation, and ensure accurate and timely completion of required materials for every appointment package. + Interact directly with the Department Chair and leadership on issues related to appointments and re-certifications.Promotion Process + Advise division heads, administrators, Department Promotions Committee and faculty on promotion process and timelines including methods of data collection/submission. + Maintains compliance with faculty code requirements and applicable timelines. + Act as the primary point of contact for the department with the School of Medicine Academic Appointments and Compensation (AAC) team. + Develop and implement tracking systems for faculty promotion processes. + Ensure compliance with university deadlines by development and oversight of faculty voting processes.Medical Staff & Practice Plan Appointment Coordination + Coordinate the medical staff and practice plan appointment processes to ensure that appointees can provide clinical services in conjunction with their approved faculty appointment. + In management of the practice plan appointment process, this position maintains a high level of knowledge and understanding of both the UW Physicians (UWP) and Children’s University Medical Group (CUMG) practice plans.Program Management and Process Improvement + This position has the authority to respond to inquiries and make decisions based on the knowledge of the department chair’s expectations and the department mission. Discretion and judgment are necessary in prioritizing issues. + Responsible for managing and enhancing complex working relationships with internal and external stakeholders to document policies, provide advice and work with faculty/administrative team members. + Continue to monitor the needs of the department’s academic HR program and responsible for refining new and existing systems as the program evolves. + Ensure that tasks in academic human resources are completed in a timely and accurate manner, using systems such as UW Workday.Faculty Review Process + Partner with department chair’s office, division heads and administrators on faculty review processes to ensure compliance with faculty code requirements and university deadlines. + Assist divisions in the development of clinical peer/teaching evaluation data and programs. + Develop tracking systems to ensure annual reviews are performed for the faculty each year according to activity and leadership schedules. + Compose justification letters for Division Head’s signature for all faculty personnel actions. **MINIMUM REQUIREMENTS** + Bachelor's degree in Business Administration, Human Resources Management, Health Administration, Public Administration or related field. + 3-4 years of HR management or program oversight experience. _Equivalent education/experience will substitute for all minimum qualifications except in place of legal requirements, such as a license/certification/registration._ **ADDITIONAL REQUIREMENTS** + Proven administrative, organizational, interpersonal, and problem-solving skills. + Ability to prioritize concurrent projects under pressure of deadlines with consistent accuracy and attention to detail. + Excellent written and verbal communication skills, ability to multi-task and exercise high degree of judgment in handling sensitive and confidential information. + Demonstrated commitment to customer service. + Ability to handle confidential information responsibly. **DESIRED QUALIFICATIONS** + Prior experience working in academic medicine or higher education. **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.