Job Posting Title:

Faculty and Physician Recruitment Lead

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Dell Medical School is looking for a Faculty and Physician Recruitment Lead

Purpose

The Faculty & Physician Recruitment Lead will steward the process of hiring top talent for Faculty & Physician positions across specialties within the Dell Medical School and UT Health Austin by utilizing their understanding of academic medicine and healthcare industry trends. This position will be the liaison and subject matter expert with departments for the successful completion of full cycle recruitment for open positions. The Faculty & Physician Recruitment Lead role is expected to think broadly and implement strategies to engage, assess, and close top talent to help Dell Medical School and UT Health Austin obtain its strategic goals.

Responsibilities

Lead the end-to-end full-cycle recruitment process for a variety of Faculty & Physician positions. 

Collaborate with departmental and school leadership, hiring committees and HR to align recruitment strategies with the institution’s academic goals.

Thoroughly understand the departments specific needs, ensuring a comprehensive grasp of the job requirements and desired candidate.

Responsible for managing all aspects of recruitment process including job postings, candidate sourcing, initial screens, preliminary phone intakes, timely communication/presentation of candidate materials to key stakeholders, coordinating virtual interviews and onsite visits, post interview feedback, complex offer negotiations, and onboarding by collaborating with departments to ensure the delivery of best-in-class service.

As needed, prepare detailed search updates, attend meetings with search chair and committee presenting the search status.

Strategize various direct sourcing strategies to identify and attract high-caliber candidates through channels like medical conferences, recruitment events, professional networks, online job boards, residency programs, and publications, focusing on finding candidates with strong academic, clinical and research potential.

Stay abreast of industry trends, competitor insights, and best practices in Faculty & Physician recruitment to continuously improve the hiring process and drive innovation.

Build and maintain a strong pipeline of qualified talent to support current and future hiring needs.

Establish and maintain a network of potential candidates through proactive market research and ongoing relationship management and candidate engagement.

Manage candidate expectations, provide timely feedback, and ensure that candidates have a positive recruiting experience. Build relationships with potential candidates, provide information about the institution, department, and practice opportunities, and address any inquiries they may have.

Assist departments to develop, maintain and monitor written recruitment processes, procedures, and metrics ensuring effective and efficient recruitment operations.  Conducts post search reviews and creates recommendation reports to identify successful and unsuccessful search elements for ongoing process improvement.

Collaborate with HR Academic Faculty Affairs to ensure accuracy and alignment on rank and professional track of the desired candidate.

Other related duties as assigned.

Required Qualifications

Bachelor’s degree in human resources, Business Administration, or a related field. 2-4 years of Physician sourcing and/or recruiting experience. A strong understanding of clinical practice, medical specialties, and research methodologies within the healthcare field. Self-starter with the ability to perform and work with little or no direct supervision. Experience managing multiple, conflicting deadlines and priorities. Advanced proficiency in Microsoft Office. Demonstrated excellent analytical skills, problem solving ability, and critical thinking skills. Ability to work efficiently, accurately, and flexibly in a fast-paced environment with minimal guidance. Excellent verbal and written communication skills with proven ability to effectively communicate with all levels of management and respond tactfully, clearly, and concisely. Outstanding organizational and time-management skills. Professional demeanor with tact and respect. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations.  Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

CPRP Certification. Experience utilizing Physician sourcing tools such as Doximity, etc. Familiar with Interfolio ATS. Experience in Physician recruitment, ideally with a focus on academic medicine. Extensive professional network within the medical community. Awareness of current trends in healthcare recruitment and competitive landscape within the relevant medical specialties.

Salary Range

Commensurate with experience

Working Conditions

Remote, Hybrid, Onsite Options.

Occasional travel for Faculty & Physician recruitment events.

Occasional weekend, after hours.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.