This position will serve as a member of the Family Development Team of Cornell Cooperative Extension of Oneida County. This Program Assistant will provide program coordination and support to the Family Development program. The individual will provide administrative support services such as, compiling existing materials into educational packets; maintaining inventory of educational resources; and providing administrative tasks for the program. This position will provide data entry of participant data requiring confidentiality. The Family Development Program Assistant will provide information to participants regarding other Extension programs, community agencies, and services as needed. Will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.

    

Required Qualifications:

Associate Degree in Human Services or related field, High School Diploma/GED and one year transferrable program/functional experience can substitute for Associate’s Degree.

Experience relevant to the role of the position.

Working knowledge of Microsoft office programs such as Power Point, Publisher, Word, and Excel. 

Ability to work independently and as part of a team.

Demonstrated ability to relate to diverse audiences.

Ability to communicate effectively verbally and in writing.

Ability to work in a busy office and prioritize work.

Ability to meet travel requirements associated with this position.

Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

Familiarity with NY State Office of Children and Family Services regulations.

Position Responsibilities and Essential Functions

Administrative Coordination/Operation – 95%

Maintain group email daily and forward emails to appropriate educators.

Provide excellent customer service and professional client communication in person, via telephone and through email and other correspondence.

Greet each walk-in client and determine need, refer to educator when needed.

Organize and maintain inventory of grant materials as well as educational resources and order when needed with supervisor approval.

Compile and prepare program receipts for payment and submit to supervisor

Complete all data entry in local data system (as applicable) and state data system (as applicable) as well as end of the month paperwork and quarterly reports as part of funder reporting requirements.

Assist with the organization and coordination of core program messaging activities (newsletters, etc.) and support the educators in their delivery of established program goals.

May provide input to support the implementation of mass media efforts for the Family Development program.

Ensure up to date blank copies of all paperwork are readily available.

Maintain confidentiality of information regarding program participants.

Assist in the coordination of identified administrative aspects of the Family Development Program including, but not limited to: mailing correspondence, maintaining files, etc. ensuring confidentiality of all information.

Assist with coordination, compilation, and organization of existing program resources and program materials including newsletters and mailings.

Perform general coordination activities including but not limited to attending staff meetings, timely reporting of expenses, working with other staff and general marketing of Extension programs.

Assist educators in maintaining communication with childcare providers, parents, and the community through a variety of methods such as newsletters, e-mails, electronic technology, internet, social media, website postings, and content.

Assist in community and agency events when needed and directed by supervisor.

Professional Improvement – 5%

In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

Support the Association to maintain a safe working environment.

Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.

Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

Aware of, and adheres to, established Cornell Cooperative Extension Association of Oneida County policies, procedures, and Cornell Cooperative Extension Skills for Success.

Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

Position Details

This is a full-time, benefits eligible, non-exempt position (37.5hrs/week). The hourly rate for this position is $19.00.

Paid time off includes 12 Vacation days, 15 Sick days, 4 Personal days, 12 Holidays, and 2 Floating Holidays annually. Additional benefits based on eligibility, include:

NYS Health Insurance Program (including FREE Dental Insurance)

NYS Retirement

Long-Term Disability Insurance

Total Care Employee Assistance Program (EAP)

Voluntary Tax Deferred Annuity Plan

Voluntary Flexible Spending Accounts

Voluntary Group Universal Life Insurance

Voluntary Personal Accidental Insurance

Voluntary Legal Plan Insurance

Voluntary Long Term Care Insurance

Voluntary Auto and Homeowner’s Insurance

Voluntary Pet Insurance

Voluntary New York’s College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

 

How To Apply:  Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Oneida County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/.  For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

 

Please submit resume, cover letter and references. Consider indicating in your application all information you feel would be helpful for selection committee members to know.   Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. 

 

No relocation or VISA sponsorship available.

 

Please contact cce-oneida-hr@cornell.edu with questions.

https://cceoneida.com

  

Job Title:

Association Program Assistant II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Regina Lowder

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.