Carnegie Mellon University’s Office of the Vice President of Research is searching for a Federal Relations Assistant/Office Manager to join their team in the Washington, DC area. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing support to the Federal Relations Director and ensuring smooth and consistent day to day operations of the office.

While the position requires administrative/office management duties, it affords the opportunity for personal growth. The position will entail daily interaction with federal offices and campus to support the Director in developing and implementing strategies and processes that support excellent service for, and relations with, both the federal government and university faculty and staff.

Your core responsibilities will include:

Highly dynamic schedule and information managementHighly professional internal and external customer serviceEssential functions of the day to day operation of the Washington DC Office of Government Relations:such as maintaining basic office organization including supplies and physical space; interfacing with campus tech support as needed to optimally address equipment and network issues as they arise; responding to basic information requests and handling a variety of tasks associated with activities of the Director in support of faculty and students, such as updating and providing logistics information and support, gathering information on meeting and event venues or locations, preparing written materials, handling expense reimbursements, making travel arrangements, and other tasksSupporting the Director in arranging Congressional briefings by faculty, both in person and virtualWorking with the Director to develop, organize and maintain a calendar and database of Federal Relations activities and history, contacts and informationWorking with the Director to prepare various types of written documentsDuties may also include capturing information regarding legislative/regulatory initiatives that may impact the university, to include attending and summarizing information from meetings, briefings, hearings, agency announcements, and news

Flexibility, excellence, and passion are vital qualities within OVPR. Inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

Proficiency in using word processing and database products including Microsoft Word, Excel, Google DocsProfessional interpersonal, office management and time management skillsExcellent writing and editing skillsBasic understanding of the Capitol Hill environment and the legislative processHigh motivation, curiosity, interest in higher education and science policyAbility to be adaptive and creative under pressureWillingness to be flexible to handle frequent periods of intense activity

Qualifications:

Undergraduate degree5-8 years of proven experience

Requirements:

Successful background check

In accordance with the pay transparency legislation set forth by D.C. the corresponding salary range for this position, if placed in D.C. ranges between $67,020.68 – $80,675.42.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Washington, D.C.

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

Statement of Assurance