Job Details:

Job Summary:

The Fellowship Coordinator is responsible for providing administrative support to the Director of Residency Training and Medical Education; helps to ensure the smooth management and functioning of the operations of the Department of Medicine with regards to the Residency and Fellowship Programs, as applicable.

Responsibilities:

Performs other duties as assigned. Sets up and maintains documentation and complex records for the Program Director. Maintains records in an organized and up-to-date manner; utilizes a filing system which allows for a prompt retrieval of all information. Completes filing accurately and promptly and Maintains information for the Medical Education office. Cooperates with other team/staff to ensure the smooth functioning of the Medical Education. Works closely and harmoniously with team/staff members to include providing occasional coverage as needed for office Prepares and updates the academic calendar for the program. Ensures that all support functions for the Program Director are completed on a daily basis. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Handles confidential matters with appropriate discretion and urgency. Screens, monitors and disseminates communication, including mail, phone, and other inquiries both internally and externally. Makes requests and works with other departments and areas, allowing them sufficient time to reply; in turn, responds quickly in order to ensure efficient coordination of activities. Prepares all materials in an appropriate and efficient manner through the efficient utilization of computer, further develops computer skills. Provides administrative support services to the Program Director to facilitate the efficient operation of the Medical Education office. Assists faculty in preparing letters of recommendation for current and past participants in the program. Submits invoices and receipts for program expenditures to Director and Department Administrator for budget monitoring. Coordinates all communication issues for residents and students; develops and oversees phone and pager systems to ensure efficient and timely management of communications among the house staff and attending and monitors and supervises activities of the Training Secretary. Maintains a supportive environment conducive to learning and growth. Oversees the implementation of the National Residency Match Program. Oversees and coordinates the House staff evaluation process in a web-based environment. Prepares credentialing for all Residents and Fellows. Serves as the primary contact for the School of Medicine GME office ensuring a coordinated, well-integrated program. Coordination of Medical Education – Prepares and facilitates requirements of second, third and fourth year residents and all fellowships approved and authorized by the Accreditation for Continuing Graduate Medical Education (ACGME). May be required to assist with other programs as directed Qualifications/Requirements:

Experience:

2-3 years of responsible office administration experience, or equivalent combination of education and experience, required

Education:

Bachelor’s degree, preferred

Licenses / Certifications:

N/A

Other:

Excellent communication, interpersonal, computer and organizational skills. Special Requirements: N/A

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance Dental Vision Retirement Savings Plan Flexible Savings Account Paid Time Off Holidays Tuition Reimbursement

 

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