Finance Accountant Assistant Level 1 (Provisional) - Multiple Positions **GENERAL DUTIES** - Under direct supervision, performs bookkeeping, clerical, and sub professional work of ordinary difficulty and responsibility related to college accounting. Such work may be performed utilizing computers and related technology. - There are two Assignment Levels for this position. All personnel perform related work. This specification describes typical assignments for this position; related duties may be assigned as needed. ASSIGNMENT LEVEL 1: - As instructed, maintains financial records of contracts, appropriations, allocations, authorizations, and payments and assists in maintaining ledgers of accounts and in performing reconciliations. - As instructed, examines invoices, claims, vouchers, etc.; verifies documents for accuracy by reviewing supporting data and records and assists in audit functions. - As authorized, receives remittances and payments; makes appropriate disbursements or refunds; keep logs and issues pertinent receipts. - Assists in processing invoices, vouchers, claims, statements, bills, etc. - Perform various calculations and computations, as directed. - Perform other related duties, such as generating reports and producing checks and other financial documents, as required. ASSIGNMENT LEVEL 1A: - This assignment level is only for College Accounting Assistants who have achieved the minimum qualification requirements for the title College Accountant, Level 1, but have not been reassigned to duties in that title. **CONTRACT TITLE** Finance Accountant Assistant **FLSA** Non-exempt **CAMPUS SPECIFIC INFORMATION** “At Baruch College we believe that student success is everyone’s responsibility” Duties: • Process and enter AP vouchers in CUNYBuy and CUNYFirst systems, including Purchase Orders, Single Payment vouchers, and Prepaid vouchers. Ensure all voucher entries are accurate, complete, and entered in accordance with institutional policies. • Assist in reconciling data discrepancies between the State Financial System (SFS) and CUNYFirst, ensuring consistency across systems. Resolve discrepancies by collaborating with relevant departments and financial teams. • Work closely with budgeting, purchasing, and departmental end users to ensure alignment with financial compliance guidelines and assist in resolving any issues related to accounts payable transactions. Provide guidance and clarification on policies and procedures to ensure proper documentation and approval. • Process travel-related reimbursements in compliance with New York State (NYS) and internal regulations. Audit travel reimbursement requests for accuracy, ensuring that all necessary documentation and approvals are in place before processing. Ensure Travel Authorizations are properly reviewed and approved by supervisors prior to payment processing. Follow up on any pending requests or incomplete documentation, ensuring that reimbursements are processed in a timely manner. • Reconcile Tax Levy P-Card and AMEX transactions monthly, ensuring proper documentation and compliance with institutional policies. Work with cardholders to ensure all expenses are appropriately categorized and meet policy requirements. • Process stipend payments accurately and ensure they are paid in accordance with institutional guidelines and timelines. Verify that all stipend documentation is complete and compliant with relevant policies. • Coordinate with departments during the year-end close to ensure that all fiscal year purchases are accurately recorded and align with the correct fiscal year. Assist in ensuring that all outstanding invoices and payments are processed before the fiscal year-end deadline. • Maintain records of Non-Tax Levy (NTL) Accounts Payable processed checks and manage the distribution of checks, either via mailroom or pick-up. Ensure that all records are accurate, complete, and comply with retention policies. • Perform general administrative duties related to accounts payable processing as needed, ensuring the timely and efficient operation of the department. Assist in resolving internal inquiries regarding accounts payable transactions and processes. **MINIMUM QUALIFICATIONS** ASSIGNMENT LEVEL 1: - A high school diploma or its equivalent, plus - An associate degree from an accredited institution of higher education, AND One (1)year of full-time bookkeeping, figure clerk, account clerk, or similar experience, OR - A comparable combination of experience and education. - Demonstrated English language proficiency (ability to speak, read, write and understand English well enough to meet job requirements). ASSIGNMENT LEVEL 1A: - A baccalaureate degree from an accredited institution of higher education, including or supplemented by at least eighteen (18) credits in accounting and at least six (6) credits in data processing, computer science, finance, banking, economics, taxation, statistics, or similar courses. **OTHER QUALIFICATIONS** Preferred Qualifications: • A baccalaureate degree in business discipline from an accredited institution of higher education. • Strong attention to detail to ensure accuracy in voucher entries, reconciliations, and reimbursements. • Proficiency with CUNYFirst, CUNYBuy, and other relevant financial management systems preferred. • Knowledge of New York State financial regulations and institutional policies related to travel, expenses, and procurement. • Strong communication skills to collaborate effectively with departments and resolve issues promptly • Ability to prioritize and manage multiple tasks, especially during peak periods such as year-end closing **COMPENSATION** New Hire: $43,992* Incumbent: $49,713 *This amount reflects a 13% salary suppression in effect for the first 24 months of employment only. **BENEFITS** CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria. **HOW TO APPLY** Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, and cover letter. **CLOSING DATE** February 14, 2025. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29675 Location Baruch College