We are Generac, a leading energy technology company committed to powering a smarter world.

Over the 60 plus years of Generac’s history, we’ve been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries.

At Generac, we don’t simply wait for opportunities to come to us. Our teams consistently seek out new and innovative advances in our industry, driving our great success and company growth. We are a leader in the power generation industry that is successfully breaking ground in the Clean Energy segment. This growth equals rapid career advancement opportunities for those who want to be challenged and enjoy a fast-paced, high-performance culture. Join us, as we inspire change for a better world, positively impact our people and the community, influence and achieve positive results that support growth, and innovate industry.

The Finance Administrative Assistant will serve as the point of contact for the Finance/Accounting and Credit departments and will be responsible for providing dedicated clerical and administrative support. This role oversees the administration of multiple corporate business accounts, acts as onboarding coordinator for all departmental new hires, creates and tracks purchase orders, and organizes meetings and department events.  This role also assists with various departmental projects necessary to support ongoing business initiatives, as needed, and is instrumental in supporting the Credit department. The candidate will have the ability to communicate with all levels and functions within the organization, including key business group leaders.

*This is not a remote role, the ideal candidate will need to be located in Wisconsin, due to this position being on-site and reporting into our Waukesha Headquarters.*

Essential Duties:

Finance Administrative Responsibilities

Perform Onboarding Coordinator functions for new hires across departmentGenerate purchase orders and track approvals, invoices and payments; facilitate new vendor setup when necessaryAdminister business accounts for Amazon, Staples and Iron MountainAssist with general meeting, meal coordination and event planning for the departmentProvide backup administrative support to President, as neededMaintain department contact list and seating chartSort incoming facility mail, distribute/ process mail for Finance and Credit teams, processes all outgoing department mail  Process GL/Vendor and customer check depositsOrder and manage office supplies for departmentAct as liaison between department and IT for hardware/software requests, submitting help desk tickets, and general IT troubleshootingAd hoc projects, as requested

Credit Administration Responsibilities

Manage Credit and Deductions shared email boxes, ensuring timely distribution to correct contactsObtain remittance details and deductions support from key retail and other customersMaintain tracking for credit limit reviewsRun and distribute metrics and other reporting on weekly, monthly, and quarterly cadencesProvide support to Credit & Deductions Engagement CommitteeOther projects or duties as assigned by Credit and/or Deductions Manager

Travel & Expense Responsibilities

Assist the Travel & Expense Administrator with designated tasks and projects including completing expense reports for terminated employeesProvide Tax team with sales tax audit Travel & Expense documentationProvide follow up actions on aged credit card expensesAssist with credit card distribution in-person or via UPSProvide support for monthly tasks including running various Concur reports and providing to the appropriate party

Minimum Qualifications:

High School Diploma or equivalent required2 years of administrative assistant or related office clerical experience in an office environment

Preferred Qualifications: 

Associate’s degree or Administrative Assistant program certificate preferred

Knowledge, Skills, and Abilities:

Strong written and verbal communication skillsAbility to work independently and with cross-functional teamsExceptional interpersonal skillsStrong organizational skillsHigh proficiency with Microsoft Office Suite software (e.g., Word, Excel, Teams and PowerPoint)Excellent online meeting and phone skills

Great Reasons to work for Generac: 

Competitive Benefits: Health, Dental, Vision, 401k and many moreFree onsite gym open Monday through Saturday for Generac employeesWe offer product loan (for up to 4 days) and discount programs Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time. We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days. We’re an inclusive company that celebrates differences and keeps equity and respect at the forefront.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk.  On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel.

“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.”