Finance and Administration Consultant (part-time position)
Organization background:
Regeneration is a partnership between Palladium, a global implementer of development programmes and Systemiq, a leading-edge climate advisory organisation. With on the ground presence in over 90 countries, Systemiq and Palladium have a proven track record of working together on multi-year nature protection and restoration programmes in the tropics. To date, Systemiq and Palladium have leveraged over 1 billion USD in private capital and brought 5 million hectares under improved management, through programmes like Partnerships for Forests.
Building on this joint experience, Regeneration accelerates the restoration of nature and protection of our planet for future generations by creating inclusive and regenerative tropical commodity value chains at scale. By building markets for nature-positive commodities, Regeneration protects and enhances nature, improves the livelihoods of local communities, and produces scalable financial returns. By 2027, Regeneration aims to mobilise 5 billion USD to replicate and scale regenerative businesses across the tropical forest belt; bring 50 million hectares of forest landscape under improved regenerative management; and improve access to livelihood opportunities for 1 million people from rural communities.
Project Overview:
The African Forest Landscape Restoration Initiative (AFR100) is a country-led effort to bring 100 million hectares of land in Africa into restoration by 2030. It aims to accelerate restoration to enhance food security, increase climate change resilience and mitigation, and combat rural poverty.
During Phase I (2016-2021), AFR100 mobilized widespread political leadership across 33 African countries, developed national plans and strategies, and catalysed implementation across 5 million hectares. Phase II of AFR100 (2022-2026), which launched at UN COP27 in November 2022, aims to bring an additional 20 million hectares under restoration.
Regeneration is leading the AFR100 Markets Readiness Technical Assistance (MRTA) project, which connects the communities and entrepreneurs who make up the local restoration economy with private sector supply chains and global markets. Initially, MRTA will focus on three of the six target landscapes: Kenya’s Great Rift Valley, Rwanda’s Ruzizi Basin and the Ghana Cocoa Belt.
Position Description
The Finance & Administrative Consultant will be responsible for supporting the project operations team and the general administrative and finance functions of the programme. The role will entail assisting with managing financial records and ensuring smooth administrative operations within the project.
Location:
The position is based in Nairobi Palladium's offices.
Primary Duties and Responsibilities:
Financial Support
•Preparation of Payment Approval Forms (PAFs) for payment and reviewing supporting financial documents prior to payment to ensure completeness and accuracy.
•Assisting with the preparation of monthly field voucher reports in a timely and accurate fashion and submitting them for review and approval.
•Assisting with the preparation of requests to transfer funds into the project bank account.
•Processing and uploading payments in the online bank platform.
•Preparing bank reconciliation statements.
•Assisting with facilitating the statutory audit exercise.
•Any other ad-hoc requests as delegated by the Finance & Project Associate.
General Administrative Support
•In absence of the Finance & Project Associate, assisting with staff payroll administration and ensuring payroll changes are captured on time. This includes the additional and removal of new and existing staff respectively.
•Timely payment of statutory deductions and maintaining statutory files for auditing i.e. PAYE, NSSF & SHIF.
•Regularly supporting the Finance & Project Associate in reviewing and drafting contract amendments for staff and consultancy contracts, and service vendors.
•Making travel, venue, accommodation and other logistical arrangements for staff travelling to conferences and workshops.
•Preparation of purchase requisitions, purchase orders and managing the procurement process for project items.
•Assisting with project asset management and, in case of incidences, ensuring security protocol is followed.
•Participating in team meetings and supporting with minute taking.
•Conducting due diligence requests for vendors.
•Providing administrative and operational support to staff based in Ghana and Rwanda, as needed.
Required Qualifications:
•Demonstrated financial acumen and experience with budget, finance and contract administration.
•Ability to manage competing priorities and be adaptable.
•Ability to learn and apply programme procedures with high attention to detail.
•Sound problem solving and decision-making skills.
•Excellent written and oral communications skills.
•Interest in nature or nature-based solutions.
•Confident working with IT systems, including databases and Microsoft Excel.
•A positive team work ethic, supportive attitude, and willingness to learn and upskill.
Time Frame
• This is a part-time position for 3 working days per week, through to the project end date of August 1 2025.
Equity, Diversity & Inclusion:
Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients, and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics.