Finance and Administration Specialist (Hybrid Opportunity) **School of Humanities and Sciences, Stanford, California, United States** **New** Finance Post Date 10 hours ago Requisition # 105998 Finance and Administration Specialist: (Hybrid Opportunity) The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day. DEPARTMENT DESCRIPTION: The Department of Classics is one of the founding departments at Stanford. The department is vibrant and active (teaching, events, research, international fieldwork, fellowships, awards, etc.). Classics faculty are committed to excellence in research and education and are proud of the outstanding students and staff who make this work possible. The Classics community is comprised of 18 tenure-line, academic council faculty, three lecturers, PhD students, and undergraduate majors and minors. The department supports and sponsors a wide range of interdisciplinary and extracurricular activities and has extensive contact with people throughout the university as well as a global community of scholars. Learn more at classics.stanford.edu. POSITION SUMMARY: The Department of Classics is seeking a Finance and Administration Specialist to provide operational, administrative, and financial management to/for department faculty, staff and students. The position reports directly to the Director of Finance and Operations and is responsible for performing moderately complex finance functions and/or activities requiring advanced knowledge and application of internal policies, external regulations, precedents, and systems. This position will also support faculty affairs administration and provide human resources support. The successful candidate should be highly motivated, enthusiastic, well-organized, detail-oriented, and able work independently. The Finance and Administration Specialist must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgement and decision-making, effective written and oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures, and the ability to translate this information into operational successes will be critical. The ideal candidate is a friendly, proactive and dependable self-starter with strong interpersonal and communication skills. This is a busy position at times requiring a high level of professionalism, productivity, accuracy, organization, multi-tasking, independence, sound judgment, and decision-making. The position requires a motivated person with a positive attitude and a passion for customer service and supporting others to manage a wide variety of tasks in a fast-paced academic environment with frequently shifting priorities. *To be considered for this role, please submit both a resume and cover letter with your application. This is a 100% FTE, continuing, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need. If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences. CORE DUTIES: · Perform structured analysis; conduct data mining; identify, clarify, and investigate discrepancies and exceptions; proactively develop solutions and processes · Maintain, reconcile, review, combine, and validate financial data sets and accounts, utilizing financial reports, financial databases, and key financial information. · Contribute to development of budget, forecasting, and analyses to be used for key activities or decision making. · Run and analyze financial reports, often from multiple systems; assist in preparation of management information reports. · Resolve issues within immediate work unit; Perform preliminary analysis, recognize exceptions and recommend solutions that may require policy changes or the development of new processes. · Ensure works complies with complex internal policies and external regulations which may require interpretation. · Participate as a member of a project team and contribute to change management strategy through communication and collaboration with others. · Serve as a first line resource to client groups on matters in work unit. · Understand and participate in cross training on core functions in work area or unit; serve as a back-up to other functions. · May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed. * Other duties may also be assigned · Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel. · User knowledge and demonstrated experience of financial systems; internet and computer literacy. · Understanding and ability to apply basic accounting skills and concepts. · Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups. · Basic project management skills and ability to contribute as part of a project team. WORKING CONDITIONS: · Routine extended working hours during peak cycles; travel to school/unit sites across university. WORK STANDARDS: · Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. · Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. · Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $89,914 to $103,137 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: ● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a film screening, or listen to a renowned author or global leader speak. ● A caring culture. We provide superb retirement plans, generous time-off, and family care resources. ● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. ● Discovery and fun. Stroll through historic sculptures, trails, and museums. ● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more. The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information + **Schedule: Full-time** + **Job Code: 4451** + **Employee Status: Regular** + **Grade: G** + **Requisition ID: 105998** + **Work Arrangement : Hybrid Eligible**