Finance and Compliance Coordinator

We are searching for an experienced Finance and Compliance Coordinator at our Jakarta facility. 

Background of The Project:
Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.

Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values. 

Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.

This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.

INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN).

The Program is managed by Palladium on behalf of the Government of Australia through the Department of Foreign Affairs and Trade (DFAT).

Purpose of the Position:The Finance and Compliance Coordinator manages finance duties, including payment processes, VAT restitution and exemption processes, developing SOPs and financial tools, and ensuring compliance across financial operations. Additionally, the role oversees and supports provincial finance activities, providing guidance and capacity building to provincial staff as needed.

Duties: Under the direction of the Finance Manager, the Finance and Compliance Coordinator will:

Act as the primary contact for INOVASI’s banking systems, overseeing relationships with financial institutions and handling online payment transactionsReview financial transactions for adherence to INOVASI and government policies, processing authorised payments for national office.Prepare and review field vouchers for Jakarta biweekly and review provincial vouchers monthly to ensure compliance and accuracy.Perform monthly reconciliations for cashbooks, bank transactions, and petty cash, maintaining all required documentation.Conduct random petty cash spot checks, compile monthly recaps of bank receipt vouchers and cash advances, and follow up on aging reports as needed.Prepare documentation for audits, coordinate closely with auditors, and work with the Finance Manager and Head of Operations to respond to monthly DFAT spot checks.Assist the Finance and Payroll Coordinator with document issues, maintain financial records in INOVASI’s system, and ensure all documentation is accurate and complete.Conduct finance induction and training sessions for new or refresher staff and INOVASI partners.Act as the main liaison between the head office and provincial finance units, overseeing provincial activities, troubleshooting issues, and ensuring compliance with financial policies.Regularly monitor and evaluate provincial financial performance, including conducting spot checks, compliance audits, and reviewing monthly field vouchers Serve as a backup for provincial finance during absences to ensure continuity in financial functions and payment processesReview and adapt INOVASI finance guidelines, SOPs and tools for Phase 3, incorporating Phase 2 lessons to enhance efficiency and align with the new structure.Collaborate with IT and consultants to automate finance processes, establish SOPs, and provide training on automated tools or financial management software. Including assist in implementing new financial management software if required to streamline INOVASI finance functionSupport the Procurement and Grant team in reviewing grants financial reports and grant payment documentationPrepare monthly VAT restitution and exemption reportsCoordinate with Palladium and DFAT teams to submit and follow up on VAT reports, including liaising with MOECRT for recommendation letters and addressing any feedbackEnsure all VAT documentation is accurate, compliant with guidelines, and properly filed on SharePointServe as Acting Finance Manager during the Finance Manager’s absence or perform selected finance management duties as assigned by the Head of Operations.Carry out any additional tasks relevant to the position’s main responsibilities as directed by the Finance Manager.

Qualifications and Experience:
The Finance and Compliance Coordinator will possess the following qualifications and experience:

Degree in Finance, Accountancy, or a related field; professional certification preferred.At least 5 years of finance experience, ideally on DFAT or other donor-funded projects.In-depth knowledge of Indonesian tax regulations, especially VAT restitution and exemption.Experience in developing and implementing financial guidelines, SOPs, and tools.Excellent communication skills for collaboration with internal teams and external partners.Proficiency in MS Word, Excel, and financial management software.Proven ability to manage compliance tasks and ensure adherence to financial policies.Experience in handling financial reviews, audits, and documentation.Strong attention to detail, analytical skills, and integrity.Fluent in English and Bahasa Indonesia.

Application closes on Monday, 6 January 2025 at 23:59 Jakarta Time

Fixed-Term

Month

0.00 - 0.00

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.