We are searching for an experienced Finance Assistant, Education Pathways to Peace in Mindanao at our Cotabato City program. 

Child Protection: Level 1
The responsibilities of the project employee do not involve direct contact and working with children or young people.

About the Education Pathways to Peace in Mindanao (Pathways) Program

Education Pathways to Peace in Mindanao (Pathways) is a Philippines-Australia partnership supporting quality inclusive kindergarten to grade 3 education for all children in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM).

 The program focuses on early years education as the foundation for life-long learning and development. By engaging and collaborating with a wide range of education stakeholders, promoting peace in education reform, and addressing inequity and disparity in education delivery, the program also contributes to peacebuilding in the region.

 Delivered through the Bangsamoro Ministry of Basic, Higher and Technical Education (MBHTE), activities are directed towards strengthening education policies and institutions, ensuring accessible and inclusive education for all children, providing an integrated education system and curriculum, and improving teacher quality and development.

 The program’s base of operations is in Cotabato City and covers all five provinces of BARMM.

Primary Duties and Responsibilities: 

Under the guidance of the Finance Manager, the Finance Assistant will work closely with the Finance Officer and operations team members. The Finance Assistant will provide general finance support to the Education Pathways to Peace program (Pathways). He/She plays a crucial role in ensuring that budget and financial policies, procedures, and processes are efficiently implemented and consistent with Palladium and DFAT guidelines and local legislation. Duties may vary from time to time to meet changing Program needs.

The key responsibilities of the position include, but are not limited to:

Finance activities:

1.  Review and follow up supporting documentations for expense claims and ensure compliance with company policies.
2.  Preparation of supplier’s deposit slip and informing them that payment was made accordingly.
3.  Scanning of vouchers, are up to date, properly labelled and uploaded in SharePoint.
4.  Archiving financial records, both paper and electronics formats, are up to date filed in an orderly manner, properly labelled, kept securely and easily retrievable.

Reporting:
5.  Prepare the monthly remittance report of all taxes withheld from suppliers.

Other tasks
6.  Assist with audit preparations and liaise with auditors as needed.
7.  Provide general administrative support to the finance team
8.  Contributes to unit goals by accomplishing related duties as required;
9.  Other duties as may be required by the Finance Officers and Finance Manager consistent with the incumbent’s qualifications and experience.

Application Closes 31 January 2025

 The Finance Assistant should possess the following qualifications, experience, skills and competencies:
1.  Qualifications in a business-related discipline such as Finance, Accounting, or related course with associated financial trainings (desired but not essential). 
2.  At least 1 year experience in finance or accounting in foreign donor-funded projects.
3.  Particular with details and demonstrated skill in financial documents review and quality assurance
4.  Experience working in BARMM at the community level is advantageous.
5.  Experience in audit and taxation is preferable. 
6.  Basic knowledge in Microsoft office application.
7.  Good communications skills, interpersonal skills and has the ability to work effectively with others particularly in cross-cultural context. 
8.  Flexible and can work under pressure; and
9.  Willing to be based in Cotabato City.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.