San Juan, PR, 00918, USA
2 days ago
FINANCE DIRECTOR
GENERAL DESCRIPTION: Responsible for managing all financial activities and reporting requirements. Assess and evaluate financial performance, providing insight and recommendations for both short-term and long-term operational goals, budgets, cash flow, and forecasts. Oversee the accounting, payroll, and financial operations, which may also include property management, employee compensation & benefits, insurance coverage, legal requirements and donor records. TASKS AND ESSENTIAL JOB RESPONSIBILITIES: 1. Establish and implement policies and procedures for all financial management functions, ensuring appropriate controls and compliance with GAAP regulations. 2. Provide timely and complete reporting of financial results and recommendations for necessary actions to maintain the fiscal health of the organization (operational funds, annual income, and expense projections, situation statements, cash to fund proposals, accounts receivable status, prepaid expenses, payroll, unpaid invoices, cash flow, physical plant, and equipment, accumulated depreciation, accounts payable, accumulated expenses, taxes payable, long-term debts, deferred income, etc.) 3. Oversee the process for identifying and evaluating opportunities for improved financial operations, recordkeeping and reporting, working with external auditors to prepare and review audit schedules and annual report of audit findings. 4. Work closely with Club Directors and Coordinators to: a. Maintain, analyze, and interpret general ledger for all funds; b. Manage the preparation and analysis of financial reports on a monthly and as needed basis. 5. Develop annual income and expense budget in collaboration with the President. 6. Lead organizational planning and development of operating and fund account budgets, and control expenditures against budget. 7. Administer, register, and evaluate staff fringe benefits and all organization’s investments. 8. Make transfers between bank accounts for payroll payments, social security, unemployment, and suppliers; process the direct deposit of the salary; process the quarterly tax returns for Social Security, Unemployment, and Income Tax. 9. Ensure the maintenance and control of financial records and administration of recordkeeping systems (MIP Financial System) to ensure compliance with all regulations, generally accepted accounting practices, and contractual requirements. 10. Keep account balances up to date and ensure that bank reconciliations are completed on or before the 10th of each month. 11. Ensure a productive work environment within the finance and accounting function. SUPERVISORY RESPONSIBILITIES § Determine schedules, sequences, and assignments for work activities, based on work priority and skill of personnel. § Provide guidance and direction to subordinates, including setting performance standards and monitoring performance. § Encouraging and building mutual trust, respect, and cooperation among team members. § Identify the developmental needs of others, developing formal educational or training initiatives, such as, coaching, mentoring, or otherwise helping others to improve their knowledge or skills. § Confer with personnel, to coordinate work activities, resolve employee grievances, or identify and review resources needed. § Inspect and monitor work areas, examine tools and equipment, and provide employee safety training to prevent, detect, and correct unsafe conditions or violations of procedures and safety rules § Recommend or initiate personnel actions, such as hires, promotions, transfers, discharges, or disciplinary measures. EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED: § Bachelor’s degree in business administration with a concentration in accounting, finance, or related field. § At least five (5) years of work experience managing the accounting functions in a non-profit agency, or equivalent experience. § Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data. Thorough knowledge of budgeting and accounting practices, processes, and procedures of non-profit organizations. § Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications. § English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. § Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources. § Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems. § Law and Government — Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process. § Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. § Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. § Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. § Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time. § Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards. § Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems. § Developing and Building Teams — Encouraging and building mutual trust, respect, and cooperation among team members. § Guiding, Directing, and Motivating Subordinates — Providing guidance and direction to subordinates, including setting performance standards and monitoring performance. § Developing Objectives and Strategies — Establishing long-range objectives and specifying the strategies and actions to achieve them. § Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems. § Estimating the Quantifiable Characteristics of Products, Events, or Information — Estimating sizes, distances, and quantities; or determining time, costs, resources, or materials needed to perform a work activity. § Provide Consultation and Advice to Others — Providing guidance and expert advice to management or other groups on technical, systems-, or process-related topics. § Coaching and Developing Others — Identifying the developmental needs of others and coaching, mentoring, or otherwise helping others to improve their knowledge or skills. § Coordinating the Work and Activities of Others — Getting members of a group to work together to accomplish tasks. § Staffing Organizational Units — Recruiting, interviewing, selecting, hiring, and promoting employees in an organization. § Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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