Job Posting Title:

Finance Manager

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Hiring Department:

Academic Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Oct 23, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Reporting to the Senior Financial & Administrative Officer and collaborating with the Central Business Service (CBS) team, the Financial Manager plays a pivotal role in business and financial analysis, offering insights and recommendations to optimize processes, reporting, and compliance across Academic Affairs units. The role provides strategic financial planning, data-driven reporting, and decision support to drive organizational efficiency. Key responsibilities include budgeting, account reconciliation, and the development of financial metrics and reports, while overseeing the CBS accounting team. The Financial Manager also ensures adherence to compliance standards and continuously improves business processes to meet both short- and long-term goals.

We are looking for an enthusiastic and proactive individual with strong analytical and communication skills who thrives in a collaborative environment, eager to drive financial success and contribute to the long-term objectives of Academic Affairs!

Responsibilities

Financial Management & Analysis - Oversee the Academic Affairs financial coding structure, ensuring the accuracy and integrity of internal accounting and reporting systems. Reconcile accounts, process accounting entries, and prepare monthly financial statements and reports. Provide oversight and tracking of account expenditures and commitments for units in Academic Affairs, including regular budget management and account reconciliations. Support various departments with financial inquiries and reporting needs. Interpret accounting data as it relates to revenues, expenses, and budgets, and analyze trends. Produce ad-hoc accounting, budget, HR-related, and operational statistical and financial analysis, as needed by CBS leadership. Assist and respond to financial inquiries from Academic Affairs units, and other various University back offices. This includes ad hoc analysis and reporting in support of Academdic Affairs departments.

Budgeting & Financial Planning - Support the development of financial and budgetary plans, collaborating with the Sr Financial & Administrative Officer and departmental managers to align financial strategies with departmental goals. Prepare and review budgets for departmental initiatives and external proposals, ensuring accuracy and suggesting alternatives where appropriate. Provide oversight and budget management for non-academic units reporting to Academic Affairs. Monitor expenditures and make adjustments as needed.

Reporting - Serve as an integral member of the Data & Analysis Project team, supporting the creation, development, implementation, and maintenance of key metrics, dashboards, and associated reporting. Monitor and analyze accounting, quality, and operational data to produce actionable financial reports and statements. Reconcile and prepare monthly financial statements and reports (unit financial P&L reports, scorecards). Maintain and update new and existing reports.

Supervision & Support - Manage and supervise the finance team, providing training, resources, and development opportunities. Conduct staff evaluations and align team goals with organizational objectives. Serve as the primary contact for reviewing and approving financial documents created by Academic Affairs units, providing consultative support as needed.

Administrative & Operational Support - Assist with the preparation of administrative, fiscal, personnel, and statistical reports for the CBS Accounting team. Manage inventory (tagged assets) for the Academic Affairs. Support special projects and serve as the primary contact for various administrative responsibilities.

Compliance & Process Development - Continuously evaluate and improve business processes to enhance efficiency and internal controls. Understand the department’s business needs and prepare proposals that meet short and long-term objectives. Ensure compliance with University, state, and federal regulations. Serve as a subject matter expert on financial and compliance-related issues, providing guidance and training to staff.

Required Qualifications

Bachelor's degree in Finance, Accounting, or Business Administration. Five years of progressively responsible experience in finance or accounting with experience in planning, forecasting, and financial analysis. Experience effectively supervising employees. Experience working in a business service office and around associated functions (e.g., HR, Procurement, Accounting). Experience managing projects, including budgeting, timelines, and cross-functional team collaboration. Excellent oral and written communication skills, especially when conveying financial information. Ability to work as a member of a large, multifaceted, and collaborative team; proven track record of providing exceptional, consistent, and reliable customer service in a financial capacity. Extensive data analysis experience, reporting experience, and proficiency in Excel. Strong organization skills and attention to detail. Ability to collaborate effectively with staff and communicate effectively with staff, colleagues, leadership, and partners. Professional demeanor.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

More than six years experience in progressively responsible finance or accounting within a large R1 university setting. Experience supporting the financial operations of a large school/college/unit with multi-million dollar budgets. Working knowledge of university accounting and procurement policies and procedures. Experience working with data visualization (e.g., Tableau) and reporting tools (e.g., Cognos).

Salary Range

$75,000 + depending on qualifications

Working Conditions

Work performed in standard office conditions

Repetitive use of keyboard at a workstation

Required Materials

Resume/CV

Three work references with their contact information including email addresses; references submitted should be professional and not personal, and at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.