Job Title : Finance Manager Location : Miami FL or Nashville, TN Reports to : CEO, COO, Finance Director/Treasurer and The Board of Aerial Recovery Job Type : Full-Time Salary : $40,000 - $50,000 per year About Us Aerial Recovery is a 501 c 3 recognized non-profit organization registered in the state of Tennessee (USA) with a mission to “Save Lives and Stop Evil”.  We are looking for a detail-oriented and proactive Finance Manager/Bookkeeper to join our dedicated team. Position Overview We are seeking a reliable and skilled Finance Manager to oversee our financial operations. This position will be responsible for managing day-to-day financial transactions, ensuring compliance with relevant regulations, and providing essential financial insights to support decision-making within the organization. The ideal candidate will have a strong understanding of accounting principles and experience working in the non-profit sector. Key Responsibilities + Accounting & Bookkeeping + Maintain accurate and up-to-date financial records, including general ledger, accounts payable, and accounts receivable. + Reconcile bank statements and credit card (DIVVY/BILL.COM) accounts monthly. + Process payroll and ensure all payroll taxes are calculated, withheld, and remitted in a timely manner. + Manage expense reports and ensure appropriate documentation and approval for all transactions. + Work with the Administration Manager to help with Personnel-related financial matters. + Responsible for supporting HR and Payroll-related financial matters as requested by Senior Management. + Responsible for making timely payments for any operational expenses or grant-related financial transactions. + Responsible for analyzing and making professional recommendations for strengthening internal systems of financial management and tax efficiencies for the organization. + Budgeting & Financial Reporting + Assist in the preparation of the annual budget in collaboration with senior management. + Monitor budget performance and track variances against financial goals. + Prepare and present monthly financial reports, including profit & loss statements, balance sheets, and cash flow analysis to management. + Provide financial insights and recommendations to the CEO, COO and The Board of Directors. + Compliance & Internal Controls + Ensure adherence to non-profit financial regulations, tax laws, and reporting requirements (e.g., IRS Form 990). + Assist with audits and ensure that all necessary documentation is available for auditors. + Develop and implement effective internal controls to safeguard organizational assets. + Grant & Fundraising Financial Support + Track restricted and unrestricted funds, ensuring proper allocation and use per donor agreements. + Prepare financial reports for grant applications and reporting, ensuring compliance with funding terms. + Work closely with the development team to maintain accurate financial records for donor contributions, fundraising campaigns and grant research and applications. + Responsible for sending out all donation receipts in a timely manner. + General Administrative Duties + Maintain accurate and organized financial filing systems (both physical and digital). + Communicate effectively with vendors, employees, and other stakeholders regarding financial matters. + Provide administrative support as needed for financial aspects of fundraising events and activities. Qualifications + Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience). + Minimum of 3-5 years of experience in accounting or finance, in a non-profit environment. + Strong knowledge of accounting and CRM management software (e.g., QuickBooks, Sage Intaact, Give Lively, Salesforce, or other relevant platforms). + Proficiency in Microsoft Excel and financial analysis tools. + Familiarity with non-profit accounting standards, IRS regulations, and grant management. + Strong organizational skills, attention to detail, and the ability to manage multiple priorities. + Excellent communication skills and the ability to work collaboratively with both internal and external stakeholders. + A passion for the mission of Aerial Recovery and a desire to contribute to its success. Preferred Qualifications + Certification in nonprofit financial management (e.g., CPA, CMA) is a plus. How to Apply Interested candidates should submit a resume and a cover letter outlining their qualifications and interest in the position to Comms@AerialRecovery.org Powered by JazzHR