The Finance Manager, Budgeting and Reporting will report directly to the Finance Coordinator and be responsible for managing and ensuring the Budgets and Reports are prepared and managed as per internal and donor policies and are up to date.  Job Responsibilities Budgets• Working with operations and program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.• Preparation of SPC allocation processes for overarching costs that comply with donor regulations on allowable costs.• Prepare Budget V Actual reports and spending plans, giving feedback to the team on financial position for each grant.• Maintain the Operating Budget for the country’s programs and ensure operations are kept within budget.• Ensure Timesheet reconciliation with the reports is done monthly.• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.• Participate and represent Finance during grants opening, monitoring, and closing meetings. Donor Reports • Ensure that BVAs are reviewed monthly • Closely monitor grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the BVA• Preparation of donor reports by the due dates.• Analysis of actual budget results to identify problems in accounting or compliance.• Identification of procedural or training issues to be addressed to improve the quality of report data.• Review of the BVA results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required. Financial Management and Monitoring of Sub-grants• Liaise with Program and Grant teams to ensure timely submission of reports, payment of sub-award advances, and periodic payments.• Prepare reconciliation of sub-grant advances, reimbursement, and updated sub-grant schedule.• Conduct post-award monitoring visits to selected sub-grantees.• Provide training on sub-grant financial review and monitoring.• Represent the Finance team in all Sub-Grant working group meetings and initiatives along with program, operation, and grants teams. Training & Staff Management• Oversees training and technical support to country program, logistics and administrative staff for skills improvement in the areas of Budgeting, reporting and Internal Control.
Other Duties• Any other duties as assigned Job Requirements:  • Bachelor’s degree or equivalent experience from an accredited university in Accounting, Business Administration, Commerce, or Finance, or master’s degree or equivalent experience in accounting. ACCA/CPA qualification is an added advantage.• Minimum of three years of accounting experience, preferably with an NGO. • Computer literate with significant experience in excel, accounting package. Knowledge of the MRP system and Quick Books will be an added advantage. • The candidate should be mature, with a stable personality and ability to maintain confidentiality.• Fluency in written and spoken English• Exceptional interpersonal skills; tact, patience, diplomacy, and appropriate assertiveness. Working Environment:  The staff will be positioned in Nairobi