IRC Senegal is seeking to fill the position of a Finance Officer based in Dakar. The Finance Officer shall report to the Finance Coordinator of Dakar regional office.Working hand in hand with the Finance Co-Ordinator, the Finance Officer shall help in the day-to-day accounting operations in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP) procedures and donor compliance.

Major Responsibilities Cash & Bank payments processing:

Proceed with cash and bank journals bookkeepingReview multi-currency cashbooks as well as cash and bank reconciliation monthly.Perform timely preparation of all monthly bank accounts and cash reconciliations.  Reviewing and ensuring all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart.Ensure that a supervised petty cash counts are performed every Friday.Ensure that the statutory deductions are reviewed and processed before the 15th of the following monthCompile and forward Expat monthly salary deductions to HQCompile and forward National staff monthly salary deductions to Human Resources Maintain and complete the bank statement daily to avoid bank overdrafts

Payment Processing

Prepare all cash and bank payments after ensuring completeness and accuracy of supporting documents attachment on payment requestsEnsure adherence to the delineation chart for all authorizations on payment and purchase requestsOversee the payment turn-over period to avoid delays in handling requests submitted to financeReview national payroll to ensure accuracy of the data and tax compliance.Check that all documentation complies with IRC procedures and policies before any disbursement.

Treasury and Cashflow Management

Oversee the maintenance of an accurate and updated cash flow report. Provide weekly updates on this to the Finance Coordinator. Work closely with the Finance Coordinator to ensure that there is sufficient bank reserves at all times for all bank accounts.Ensuring that all banks are immediately updated on changes to bank signatories. Oversee bank correspondences. To act as a bank agent for the IRC Dakar Office.Maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

Document Management

Review internal system of record retention to ensure compliance with IRC policy and the local laws.Ensure maintenance of uniform standards for documentation, including forms, support documents etc.Maintain an organized, well-documented and sequential filing system for payments on the Box Folders.Counter check to confirm that all payments requests have been signed by the requestor, reviewer, and approver.Control access to financial records to authorized staff only.

 Other

Represent Finance during tender committees.Closely monitors all financial activities and keeps the Finance Coordinator advised on all situations which have the potential for a negative impact on internal controls or financial performance.Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.Conduct Finance Orientation for the new hires at the IRC Dakar Office.Any other duties as may be assigned by supervisor