With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

PLANNING AND CONTROL:

Coordinate finance planning and reporting meetings with Project Finance ManagerParticipate in periodic finance management meetingsSupport Finance Manager in maintaining financial and monitoring systems that comply with World Vision partnership and Donors policies and regulations in order to provide appropriate levels of security and controls over grants resources and all financial operations.

STEWARDSHIP, ACCOUNTABILITY AND QUALITY FINANCIAL MANAGEMENT

Quality Checks:

Review all purchase requisitions and Concur requests for projectFollow-up unsettled advances with staff to ensure timely settled.Monitor completeness of procurement documentation and procedures.Validate program coding for accuracy, completeness and authenticityReview and evaluate effectiveness of work methods, procedures and personnel in grants managementAdvise Finance Managers and project staff on expenditure status and trends on monthly basis

Budget Management:

Ensure all transactions are compliant to the budgetPrepare and manage grant cash flow and expenditure projections in consultation with project team for submission to the Finance ManagerAnalyze actual project spending against approved budgets and alert finance Manager of irregularities and make recommendations

Procurement and Payment Processes:

Review grant procurement purchase requisitions for compliance with donor regulations, proper coding, correctly approved, processed and recorded, including verifying budget availability for all expenses and completeness of documentation, track procurement of capital assets for grants, maintain and update asset register, asset disposal and inventory control sheets to safe guard grant assets.Advise Project Finance Manager on funds availability prior to authorization of procurement and payment requestsPrompt payment of suppliers and service providersCorrect payment made for goods/services received within agreed payment periodPrepare monthly cash-flow forecasts for the project with planned expenses and income to ensure smooth operations.

Asset, Stocks and Inventory Management:

Maintain and update fixed asset register bi-annually.Maintain of stack records of ministry supplies in stock bookProvide guidance to management on procurement and management of grants assets.

RECORDING AND REPORTING:

Prepare the monthly and quarterly grant financial reports in line with World Vision financial reporting standards and grant guidelines in compliance with donor format.Review and analyze the authenticity, accuracy and completeness of accounting data before finalization of monthly grants FFR.Generate and analyze project monthly financial reports for review with Finance Manager.Ensure all reports are signed an stored in designated storage in box and anywhere else.

FINANCIAL RISK AND DATA SECURITY MANAGEMENT:

Ensure back-ups are kept for financial data and reports regularly.File all project related information and documentation (E.g signed copies of grant agreements, extensions/amendments, Memorandum Of Understanding, approved budgets, financial reports submitted to donors and key correspondences with Support Offices on all funding received for the grants).Collect and collate all audits by providing required documentation, provide or coordinate explanations required.implement audit recommendations within 90 days after the issuance of the audit reportEnhance adherence to financial policies and internal controls and general financial management practice at cluster level.Ensure that cash on hand, funding received and bank balances are kept accurate, secure and intact, and are reconciled regularly.Manage suppliers and services providers in liaison with supply chain to preserve good name and image of the organizationLiaise with appropriate World Vision Support Offices and other donors regarding financial and accounting issues in order to keep an up-to-date relationship with relevant stakeholders.Prepare reconciliations and follow up unsettled travel and business advances of grant staff and perform account allocation on monthly basis

GENERAL AREAS:

Attend devotions, staff chapel and day of prayer.Perform other related duties assigned toenhance World Vision South Sudan ministry

Applicant Types Accepted:

Local Applicants Only