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Faculty of Science

Finance Unit

Position Summary:

The Financial Officer (Research funds) provides comprehensive direction and support for the Faculty of Science’s Financial Services Team (FST), related to financial administration of research grants and contracts. This role involves planning and organizing financial activities to support the operations of the Faculty’s Primary Investigators (PIs) and ensuring that financial administration is carried out in accordance with relevant regulations and funding guidelines. This role reports into the Associate Director, Finance.

Primary Responsibilities:

Provide direction, support and effective communication in supervising the Financial Services Team (FST). Oversee the ongoing maintenance of services provided to researchers across the Faculty.  Review volume reports to ensure balanced workflows among FST teams.

Oversee continuous training for FST members to ensure consistent standards across the Faculty. Ensure high-quality service delivery to researchers and students and recommend process improvements.

Identify opportunities to improve existing financial procedures and participate in the development of new policies, processes and guidelines that support the Faculty’s financial initiatives and ensure their smooth implementation. Liaise and consult with department administrators and Chairs on new or changing University policies related to research funding administration.

Hiring and management of support staff, ensuring compliance with the provisions of collective agreements and University Policies.  This also includes ensuring proper workload allocation, performance evaluations, professional development, mentoring and conflict resolution.

Manage grant portfolios under the Dean’s office’s jurisdiction (CRCs, CFREF, etc.) in collaboration with the Faculty Finance unit. Liaise with researchers, Financial Services, and the APO to ensure proper fund allocation and manage terminations/renewals/leaves.

Undertake special projects and initiatives as required, including streamlining financial processes, evaluating operational performance, and setting up best practices to enhance productivity and compliance.

Support the Associate Director, Finance with miscellaneous tasks, ensuring efficient and timely completion of various financial duties and projects.

Other Qualifying Skills and Abilities:

Undergraduate degree. Major in Finance or Accounting is preferred.

Extensive knowledge of accounting and financial management principles.

Experience in accounting, budget management and financial research administration.

Demonstrated knowledge of University administrative policies and procedures as well as funding agency guidelines.

Proven ability to motivate and manage teams through transitions, with strong delegation skills.

Ability to effectively communicate, interact with various levels of staff and academics. 

Proven success in facilitating and maintaining strong, consistent, and positive communications to a diverse audience.

Self-motivated with the ability to work well with multiple, cross-functional teams. Excellent customer service skills, personable and the ability to establish productive working relationships quickly.  

Ability to train and coach support staff with a view to accomplishing joint initiatives. 

Demonstrated ability to take initiative with a high degree of flexibility in managing multiple assignments with tight deadlines.  

Proven ability to manage special projects, including planning, execution, and evaluation, ensuring successful completion within scope and time.

Advanced proficiency with computerized applications including spreadsheets, databases, Banner FIS, Crystal reports, Workday. Advanced excel skills required.

Excellent analytical and problem-solving skills.

Excellent oral and written communication skills in both English and French.

Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 0-4.

This is a 1-year leave replacement.

#Hybrid  

This position is located in Montreal, Quebec and the work for this position is expected to be performed in Quebec.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience with Bachelor’s Degree /

Annual Salary:

(MPEX Grade 05) $70,820.00 - $88,530.00 - $106,240.00

Job Profile:

MPEX-FIN2B - Accounting - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Associate Director – Finance

Position End Date (If applicable):

2025-11-17

Deadline to Apply:

2025-02-12

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.