Position Title:Finance Specialist Job Group:Professional & Scientific Required Minimum Qualifications:Bachelor’s degree Preferred Qualifications:Bachelor’s degree in accounting, finance, or business-related field Experience performing technical accounting tasks Experience working in a higher education institution with both internal and external stakeholders Experience using Excel Experience with Workday or ServiceNow Job Description: Summary Finance Service Delivery at Iowa State University is currently looking for a Finance Specialist to join the team. This position will provide support to the Division of Student Affairs by applying generally accepted accounting principles and procedures in working with specialized accounting records and reports. Finance Specialists assemble, analyze, and reconcile data and transactions. They process financial transactions within university financial systems and prepare statements and reports relating to an assigned area of responsibility. This position also will monitor records of past and present operations. Below are the job duties for this position. A candidate will: Understand and apply the Foundation Data Model, including the actuals ledger and commitments and obligations ledger. Understand budget structures and ISU resource types to initiate budget amendments versus transfer journals properly. Understand the difference between operational journals and accounting journals. Analyze and evaluate transactions to initiate the proper correcting accounting entries when necessary. Initiate costing allocations changes for future compensation at the direction of the local units in addition to costing allocations for new hires. Create payroll accounting adjustments for posted payroll at the direction of the local unit. Upload internal billing files into Workday and provide support with troubleshooting errors. Submit task to request petty cash and process journal to reconcile petty cash. Record cash deposits in Workday. Understand the difference between the various Workday finance reports and have the ability to interpret and explain the usage of the reports to customers and others. Develop and maintain financial workbooks and schedule report distribution for faculty and Principal Investigators. Attend bimonthly training sessions held by the Assistant Manager of Operations – Finance, and apply information learned. Regarding customer service and collaboration, a candidate will: Seek to develop an understanding of the areas being served to provide exceptional finance support and customer service. Perform outreach with units served according to the Finance Service Delivery customer definitions. Answer accounting questions by researching and interpreting information. Escalate complex accounting situations to team supervisor and/or Assistant Manager of Operations – Finance. Provide guidance and, when necessary, backup to other specialists to help support areas served. Navigate within ServiceNow and complete assigned incidents and service requests accurately, in a timely manner, and with the proper customer communication. Participate in monthly meetings with supervisor and team members. Participate in weekly one-on-one meetings with the team supervisor, including employee rounding meetings. Level Guidelines• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode• Works on problems and issues of somewhat limited scope• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate• May lead projects of limited scope and complexity• May provide guidance to students This position offers the opportunity for hybrid work but does require the employee to reside in the state of Iowa on or before the start of employment. Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship. Appointment Type:Regular Number of Months Employed Per Year:12 Month Work Period Time Type:Full time Pay Grade:PS807 Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover Letter Applications will be accepted until the position is filled. Please Note: To receive full consideration, applications should be received by January 20 , 2025 . If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:• Retirement benefits including defined benefit and defined contribution plans• Generous vacation, holiday and sick time and leave plans• Onsite childcare (Ames, Iowa)• Life insurance and long-term disability• Flexible Spending Accounts• Various voluntary benefits and discounts• Employee Assistance Program• Wellbeing program• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager. Original Posting Date: January 7, 2025 Posting Close Date: Job Requisition Number:R16189 By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities. Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work. All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu . If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 . General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.