Department

PSD Budget & Finance

About the Department

The Physical Sciences Division (PSD) has a rich history of advancing and defining new fields of discovery in the physical and mathematical sciences, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from biophysical materials science to the geologic record of seawater composition, from gravitational waves to geometric flows, and beyond. The division includes the academic departments of Astronomy and Astrophysics, Chemistry, Computer Science, Geophysical Sciences, Mathematics, Physics, and Statistics. In addition, PSD includes a number of interdisciplinary research institutes and centers, including the Data Science Institute, Enrico Fermi Institute, the James Franck Institute, and the Kavli Center for Cosmological Physics. Many of our scientists have joint appointments at the Fermi National Accelerator Laboratory and Argonne National Laboratory as well as joint affiliations with other Chicago-based research institutions such as the Toyota Technological Institute of Chicago, and the Field Museum. Our students build connections with world-leading scientists, collaborate across disciplines, and enjoy the dynamic Chicago and University communities.

Job Summary

The Physical Sciences Division (PSD) is seeking a skilled and dedicated Financial Analyst to join our team. The successful candidate will serve as a primary account administrator and will be responsible for managing various financial transactions and accounts within an academic environment. This role requires exceptional customer service skills, attention to detail, and the ability to work collaboratively with multiple departments.

This position is eligible for a hybrid work schedule with four days on campus and one day remote.

Responsibilities

Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment.

Processes, creates, and reconciles account transactions, including purchases and travel expenditures.

Assists in accumulation, organization, and posting of internal billing in Oracle system.

Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues

Assists with straightforward activities including account creations, regulatory and compliance monitoring, salary allocations, reporting, projections, cost allocations, cost center charges, equipment inventory, invoice preparation, and account closing.

Serves as department contact for annual audits and agency site visits.

Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.

Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.

Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Technical Skills or Knowledge:

Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).

Familiarity with Oracle Systems.

Preferred Competencies

Attention to detail and organizational skills.

Time management skills and the ability to handle multiple, concurrent tasks within deadlines.

Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.

Ability to be flexible and adaptable to changes in workflow and procedures.

Ability to understand and follow policies and guidelines.

Ability to multitask and manage multiple projects in client-service environment.

Ability to maintain strict confidentiality, including handling salary information as for budgets.

Diplomatic and customer service-based approach to interacting with colleagues and others.

Ability to work effectively as a part of a team.

Budgeting and financial accounting skills.

Working Conditions

This position is eligible for a hybrid work schedule with four (4) days on campus and one (1) day remote.

Application Documents

Resume (required)

Cover Letter (preferred)

References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$33.34 - $41.03

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.