Department

Library Administration - Human Resources & Facilities Administration

About the Department

Widely known as guardian of one of the largest academic library collections in North America, the University of Chicago Library is redefining its role as a provider of services within an increasingly open global knowledge ecosystem. We value open and equitable access to knowledge, freedom of speech and inquiry, and working in partnership within and beyond the UChicago community. We are creating a working environment that embraces innovation and respect and that celebrates and develops staff.

As part of the University of Chicago, we offer a wide variety of strong benefits and programs to academics and staff. From a choice of comprehensive health plan options and wellness programs, short and long-term disability insurance, continuing education opportunities including educational assistance plans, competitive retirement plans and paid time off (vacation, personal and university holidays), we’re committed to providing benefits and a work environment that matters!

Job Summary

The Financial Analyst reports to the Associate Dean of Administration and Operations and will support the Library Financial Manager to provide budget, financial, and analytical input, and will assist with special projects. The Financial Analyst will use knowledge of general and organizational finance systems to help coordinate analysis and reporting for the Library’s operating, endowment, gifts, capital and other internal budgets.

Responsibilities

Works with Library management to analyze and prepare budgets, and work with the organization financial systems to allocate, authorize, monitor, and track expenses. Utilizes moderate knowledge of finance to help coordinate year-end reporting for the operating budget.

Works with University Research Administration (URA) though AURA to assist Principal Investigators (PIs) in setting up new grant funding, as well as occasional outgoing subcontracts through grant funding.

Prepares monthly financial forecast reports for Central Budget office, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of Library Operations and Service decisions.

Works with other Library administrators to approve purchase of Supplies, Services, and other Procurement in conformance with University and Library policies and processes and consistent with Library service needs and budget allocations. Provide appropriate Chart of Accounts as needed.

Manages invoices to ensure prompt payment and assist external vendors with payments as needed.

Performs Journal Entries or Expense Transfers in the Oracle System as needed.

Performs a variety of accounts receivable/payable related activities using existing procedures to solve routine or standard problems.

Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.

Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to associates with less experience.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

A college or university degree in related field, preferably in Accounting or Finance.

Experience:

Minimum two years of finance, accounting, or financial auditing highly preferred. 

Proficiency with computers, including electronic spreadsheets, databases, financial systems, and word processing applications.

Experience with University research, financial and HR/payroll systems including Oracle, AURA, Concur, Workday or similar systems highly preferred.

Technical Skills or Knowledge:

Aptitude for financial terms and formulas and/or prior experience for working with business essential finance formulas (i.e. completing estimations/projections, budget calculations.

Excellent organizational skills with considerable skill in solving bookkeeping problems independently with attention to detail.

Mathematical, analytical, investigative and critical thinking skills highly preferred. 

Knowledge of general accounting standards, budgets, invoice, payment tracking, and fiscal reporting highly preferred. 

Preferred Competencies

Financial and analytic skills with understanding of financial processes and controls including the budget reconciliation process. 

Demonstrates attention to detail and exemplary organization skills. 

Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment. 

Ability to collaborate effectively.

Exercise sound judgment and absolute discretion regarding confidential matters with tact.

Handle multiple, and competing tasks, with the ability to prioritize workload.

Excellent verbal and written communication skills. 

Working Conditions

Hybrid/Remote.

Application Documents

Resume/CV (required)

References (3) (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$60,350.00 - $71,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.