Posting Description

FINANCIAL ASSISTANT II, Biology, to support a large portfolio of faculty research funds and special programs. Research portfolio includes federal, industry, foundation, and MIT funds and assignment of research portfolios, and special projects is rotated periodically to build a broad base of knowledge and experience. Will be responsible for account set-up to close-out and include conducting monthly financial reviews ensuring compliance with departmental and institutional guidelines; authorizing expenditures; reviewing and verifying travel reports, RFPs, requisitions, invoices, and credit card transactions; overseeing expenditures; assisting financial officers to develop monthly forecasts and participating in meetings with faculty principal investigators (PI); preparing procurement documents; reconciling accounts; auditing account activity, identifying and resolving discrepancies; processing journal vouchers as needed; maintaining files including records of transactions and relevant financial correspondence; serving as liaison with other department staff, faculty PIs, lab members, vendors, and MIT central offices and providing support and guidance to department staff on purchasing procedures and the proper completion of financial documents.