Recruiting Opportunity Closes: 01.13.2025

Hourly Wage: $35.00

Hours Per Week: 40

Status: Non-Exempt / Full Time

Number of Positions: 1

Position: Financial Contracts & Systems Manager

Department: Cascade Divisional Headquarters - Finance Department

Supervisor: Divisional Finance Director

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume and cover letter.

To apply online go to:    Financial Contracts & Systems Manager

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086. Bring a resume and cover letter and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Major Jeanne Stromberg at jeanne.stromberg@usw.salvationarmy.org or call (503) 794-3200. Major Stromberg is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Scope of Position The Financial Contracts and Systems Manager supports the Divisional Finance Secretary and Controller with all aspects of financial and management reporting and maintenance of the related software applications.    Education/Experience: Required: two (2) years degree (AA) or Certification (trade School) in accounting, finance or related field. Preferred: four (4) year degree (BA/BS) in accounting, finance or related field.   Work experience:  will consider four (4) years of experience working in finance with responsibility for audits, contracts, grants.  Experience must include monitoring and maintaining financial applications and systems. Experience with governmental contracts preferred.     ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Analyze general ledger entries for accuracy and appropriateness. 2. Research, identify and reconcile discrepancies in payables and receivables and inter-company transactions. 3. Maintain fixed asset modules which include depreciation and asset roll-forwards. 4. Process end of month bank reconciliations for the divisions. 5. Assist in month and year end general ledger closing. 6. Monitor all aspects of government grants and contracts as they relate to financial reporting and audits.   7. Assist the local units with grant support, program grant audits and grant billing review.  8. Assist with the compilation and analysis of the financial statements and supporting schedules. 9. Assist Controller in year-end Financial Audits, UGG Federal audits, and Internal audits (coordinate with internal team members for the preparation of all needed schedules for the audit. 10. Assist Divisional Finance Secretary in creation of budgets. 11. Lead the development, implementation, and administration of the divisions’ financial systems and applications (Shelby, Vivid, TSA Finance Web, Square). 12. Serve as the financial systems liaison between Territorial Headquarters and the Cascade Division. 13. Other duties related to the position as assigned by the Controller or Divisional Finance Director.    GRANTS AND CONTRACT   1. Develop and maintain a Contract and Grant Database with all pertinent parameters of the grants. 2. Be familiar with the terms and conditions of each funding contract or grant.  3. Develop and implement cost tracing systems.  Set up grant codes in Shelby and ensure grant/contract expenses are accurately coded. 4. Produce monthly reports for each contract/grant as needed. 5. Secure supporting documentation for all billings. 6. Prepare the Schedule of Expenditures of Federal Awards (SEFA) as appropriate for individual grants. 7. Assist in budget preparation for grant submittals ensuring appropriate categories are included. 8. Close out grants, assist in the preparation of final reports and compile and preserve records for audit inquiries.   COMMUNICATIONS 1) Answer the telephone, transfer calls, and take messages. 2) Direct communication with Corps by Phone and Outlook (office products).   KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATIONS REQUIREMENTS 1) Must be computer literate and able to work in Microsoft Word, Excel and Outlook or email program with a high level of accuracy and attention to detail. 2) Experience with Shelby accounting software and/or Ultipro payroll software preferred. 3) Must be able to understand, follow and receive English written and oral instructions. 4) Ability to speak, read, comprehend, write and communicate effectively in the English language and in a professional manner. 5) Ability to maintain patience and courtesy in dealing with a wide range of people and their needs.   6) Must be well organized, self-motivated, flexible, and possess good people skills. 7) Ability to address multiple projects in a time sensitive manner is essential. 8) Must possess the self-discipline necessary to perform repetitive tasks without lowering quality of work.  9) Must be able to maintain confidentiality. 10) Ability to maintain highest level of security in addressing oral and written communications as well as the filing of correspondence to protect the integrity.   PHYSICAL REQUIREMENTS:  See Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position   • WORK ENVIRONMENT:  See Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position   Miscellaneous    The candidate chosen for this position will be required to pass a criminal history information check. Conviction of a crime will not automatically preclude employment.  The circumstances involved in the conviction(s) will be considered.   Qualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed would not result in undue hardship.   • Checklist for Physical Activities & Requirements, Visual Acuity, and Working Conditions of the Position   Position Title: Job Code:   1. The physical activity of this position.  (Please check all blocks that apply)  A. Climbing. Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms.  B. Balancing. Maintaining body equilibrium to prevent falling and walking, standing or crouching on narrow, slippery, or erratically moving surfaces. X C. Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles. X D. Kneeling. Bending legs at knee to come to a rest on knee or knees. X E. Crouching. Bending the body downward and forward by bending leg and spine.  F. Crawling. Moving about on hands and knees or hands and feet. X G. Reaching. Extending hand(s) and arm(s) in any direction. X H. Standing. Particularly for sustained periods of time. X I. Walking. Moving about on foot to accomplish tasks. X J. Pushing. Using upper extremities to press against something with steady force to thrust forward, downward or outward. X K. Pulling. Using upper extremities to exert force to draw, haul or tug objects in a sustained motion. X L. Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.  X M. Fingering. Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling. X N. Grasping. Applying pressure to an object with the fingers and palm. X O. Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. X P. Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to others accurately, loudly, or quickly. X Q. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. X R. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.   2. The physical requirements of this position.  (Please check all blocks that apply)  A. Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.  B. Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. X C. Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.  D. Heavy work. Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.  E. Very heavy work. Exerting more than 100 pounds of force occasionally, and/or more than 50 pounds of force frequently, and/or more than 20 pounds of force constantly to move objects.   3.  The visual acuity requirements including color, depth perception, and field vision (Please check only one block) X A. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes. X B. The worker is required to have visual acuity to perform an activity such as: operates machines, such as lathes, drill presses, power saws, and mills where the seeing job is at or within arm's reach; performs mechanical or skilled trades tasks of a non-repetitive nature, such as carpenter, technicians, service people, plumbers, painters, mechanics, etc. X C. The worker is required to have visual acuity to operate motor vehicles and/or heavy equipment. X D. The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services, general laborer, etc.) or to make general observations of facilities or structures (i.e., security guard, inspection, etc.)   4.  The conditions the worker will be subject to in this position (Please check all blocks that apply)  A. The worker is subject to environmental conditions. Protection from weather conditions but not necessarily from temperature changes.  B. The worker is subject to outside environmental conditions. No effective protection from the weather. X C. The worker is subject to both environmental conditions. Activities occur inside and outside.  D. The worker is subject to extreme cold. Temperatures typically below 32° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.  E. The worker is subject to extreme heat. Temperatures above 100° for periods of more than one hour. Consideration should be given to the effect of other environmental conditions, such as wind and humidity.  F. The worker is subject to noise. There is sufficient noise to cause the worker to shout to be heard above ambient noise level.  G. The worker is subject to vibration. Exposure to oscillating movements of the extremities or whole body.  H. The worker is subject to hazards. Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals.  I. The worker is subject to atmospheric conditions. One or more of the following conditions that affect the respiratory system of the skin: fumes, odors, dust, mists, gases, or poor ventilation.  J. The worker is frequently in close quarters, crawl spaces, shafts, man holes, small enclosed rooms, small sewage and line pipes, and other areas that could cause claustrophobia.  K. The worker is required to function in narrow aisles or passageways.