Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

SUMMARY

The Financial Shared Services Team Lead is responsible for coordinating and monitoring accounts payable process workflow activities to ensure timely and accurate accounts payable processing in accordance to internal procedures and performance requirements.

KEY DUTIES & RESPONSIBILITIES

People Leadership

People leadership responsibilities include but not limited to:

Leads a team of individual contributors Assigns, prioritizes and monitors work progress to ensure completion and adherence to timeliness, quality standards and all other related requirements Reviews work for completeness and accuracy.    Ensures quality adherence is maintained Guides, coaches and trains direct reports Provides input for performance review

Accounts Payable Processing

Coordinates and performs accounts payable processing activities Monitors and reviews work for timeliness, quality and adherence to internal processes Communicates with stakeholders such as suppliers to follow up, clarify information or resolve disputes (i.e. payment not made on time).  Escalates to management, where required Liaises with business unit leaders to obtain approval for payments Reviews documents for compliance and completeness against established requirements.  Identifies non-compliant items and missing information and obtains information to ensure compliance to established procedures and requirements Determines appropriate accounting codes to the documents according to business unit and expense/cost element type Performs mathematical calculations – additions, subtractions, multiplication and divisions – to verify for mathematical accuracy.  Identifies errors and liaises with appropriate stakeholder for resolution.  Escalates where required Validates accounts payable documentations against supporting documentations to ensure accuracy and completeness.  Identifies and resolves issues and discrepancies in transactional accounting.  Liaises with stakeholders and management for resolution Handles validation, matching, coding and approval exceptions.  Liaises with business unit leaders to obtain approval exceptions Enters accounts payables into accounting systems Confirms accounts payables for payment Prepares electronic fund transfers and cheques for payments

Performance Management

Monitors and reviews work productivity and quality output against established metrics Identifies and implements corrective measures, when required, to achieve performance objectives

Reporting

Prepares reports including but not limited to workflow management reports to communicate outstanding items

Policy and Process Adherence

Monitors and enforces process workflow execution for policy and procedural adherence

Audit Support

Monitors the maintenance of accurate and complete records for audit according to established procedures Reviews audit documentations prior to submission to management for review Other duties as assigned

 

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

MINIMUM EDUCATION: High school completion plus a specialized technical or business course

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

Community college diploma preferably in accounting 3 years of accounts payable work experience Understanding of sales tax rules Competent understanding and application of accounts payable processes, audit and control requirements Ability to lead a team of individuals Ability to identify and resolve accounts payable issues and discrepancies Ability to perform basic mathematical calculations – addition, subtraction, multiplication and division, along with ability to identify inaccuracies in data Ability to process a high volume of data requiring strong attention to detail and accuracy Ability to communicate and enforce adherence to processes, procedures and performance objectives Ability to identify and implement corrective measures to close performance gaps Effective influence and dispute resolution skills Ability to execute work according to established procedures Proficient with accounting systems, MS Office Excel and other MS Office software applications along with ability to quickly learn other information systems and software applications

Licenses and/or Professional Accreditation

One or more of the following completed or in progress would be considered an asset

Certified Accounts Payable Professional designation from Certified Accounts Payable Association (CAPA) Certified General Accounting

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!