Fiscal/Administrative Officer Recruitment # 250213-1308AR-001 Location Middletown, CT Date Opened 2/18/2025 2:00:00 PM Salary $78,296 - $101,215/year Job Type Open to Statewide Employees Close Date 2/26/2025 11:59:00 PM Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits) + + + + Introduction The State of Connecticut (https://portal.ct.gov/) , Department of Emergency Services and Public Protection (DESPP) (https://portal.ct.gov/DESPP) is seeking to fill a Fiscal/Administrative Officer (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1308AR&R1=undefined&R3=undefined) vacancy in the Fiscal Services Budget Unit. The Budget Unit works within the Fiscal Services Division under the direct supervision of the Chief Fiscal Officer and is responsible for advocating for the Agency's budgetary needs. The Budget Unit is comprised of 4 staff (with 1 current vacancy) that provides support for the six (6) major Agency Divisions in furthering advancements to the public safety and protection work that DESPP is charged with. The Unit manages the Agency’s state funding allocations, with 21 separate accounts totaling approximately $240 million annually, as well as cannabis regulatory funds, capital funds and bond funds. Position Highlights + The schedule for this position is Monday-Friday, 8:00 AM - 4:30 PM. + This is a full-time position located at 1111 Country Club Road Middletown, CT with hybrid options available. + This position will be responsible for: + Providing direct budget support to assigned divisions within the agency; + Reviewing and approving requisitions, purchase orders, and change orders; + Preparing journal entries and journal vouchers; + Monitoring expenditures and providing monthly status reports to assigned divisions; + Project expenditures and assist in financial planning; + Other duties, as assigned by supervisor. About Us The Connecticut Department of Emergency Services and Public Protection is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance and scientific services utilizing enforcement, prevention, education and state of the art science and technology. Selection Plan FOR ASSISTANCE IN APPLYING: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library (https://portal.ct.gov/das/home/services-for-state-employees/statewide-human-resources/applicant-reference-library?language=en\_US) for additional support throughout the recruitment process. BEFORE YOU APPLY: + In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. + Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. + Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. + Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. + Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. + Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. + Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. + Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting. AFTER YOU APPLY: + Candidates selected for an interview must provide the following at the time of interview: State Employees + Two (2) most recent performance evaluations + Completed CT-HR-13 Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Any pending disciplinary history within the past 2 years and review of attendance records are also considered in this selection process. Click here (https://portal.ct.gov/-/media/DAS/Statewide-HR/A---Z-Listing-Task-PDFs/Criminal-Convictions---Addendum-to-Application-for-Examination-or-Employment-Form---CT-HR-13.pdf) to complete the Criminal Convictions addendum (CT-HR-13). The CT-HR-13 can also be found on the DAS website (https://portal.ct.gov/DAS) by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. + Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). + Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! + Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. + The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. + Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Nicholas Naples at Nicholas.Naples@ct.gov. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions. EXAMPLES OF DUTIES + Performs a variety of professional fiscal and administrative functions; + Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures; + Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments; + Prepares budget reports; + Prepares various financial statements and statistical or narrative fiscal/administrative reports; + Assists in planning and implementation of financial aspects of EDP systems; + Utilizes EDP systems for financial records, reports and analyses; + Prepares or reviews grant budgets and other fiscal portions of grant applications; + Provides technical assistance to grantees regarding accounting procedures; + Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements; + Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping; + Performs technical purchasing tasks such as soliciting bids and recommending contract awards; + Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures; + Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies; + May supervise support services such as stores, inventory, mailroom, security or maintenance; + Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY + Knowledge of + principles and practices of public administration with special reference to governmental budget management and governmental accounting; + grants and contracts preparation and administration; + purchasing principles and procedures; + payroll practices and procedures; + Skills + interpersonal skills; + oral and written communication skills; + Ability to + prepare and analyze financial documents and reports; + interpret and apply statutes, regulations and administrative policies; + utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.* MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions. NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED + College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree. + A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience. + For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience. + For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience. + Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience. *Descriptions of these fiscal/administrative functions are attached PREFERRED QUALIFICATIONS + Bachelor’s degree or higher in accounting or finance; + Experience working in a state accounting or finance office; + Experience using the Core-CT Financials Module; + Experience with the interpretation and application of state and federal legislation; + Experience with Microsoft Excel, including creating formulas, using VLOOKUP’s and developing pivot tables and creating queries; + Experience reconciling accounts. Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. ACKNOWLEDGEMENT As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility. Click on a link below to apply for this position: Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online