Fiscal Assistant I/II
Job Description:Process PCard transactions, travel requests and expense reports. Prepare expense reports for all expenses, verify accounts before approval to ensure valid budgeting. Process and submit requisitions and purchase orders in myUFMarketplace. Work with the purchasing department with any questions and call vendors as needed. Process all travel requests; which may include booking travel, process expense reports and reimbursements; ensure all department and university policies are followed. Post all financial expenditures into department ledgers.
Prepare monthly reconciliation reports, assist in budget monitoring, reconciliation and provide monthly reports. Ensures that expenditures follow university policy and procedures, including grant funds, course fees, state funds and foundation funds.
Assist in fiscal management by working with the Manager of Administrative Services in identifying areas needing to be improved or changed and suggest alternatives for change.
Collect and receive mail for department and disperse to personnel mailboxes. Process business card requests for the department. Provide back up to answering phones, scheduling conference room, department vehicles, equipment check out, as needed.
The University of Florida’s Department of Agricultural Education and Communication seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Florida, to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.
Expected Salary:FAI: 16.00-19.00 per hour
FAII: 17.00-20.00 per hour
Minimum Requirements:Fiscal Assistant I: High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.
Fiscal Assistant II: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.
Preferred Qualifications:Strong math skills, working knowledge of MS Excel, computer proficient, familiar with PeopleSoft, UFGO/Concur, and myUFMarketplace, working knowledge of general accounting software and accounting procedures.
Special Instructions to Applicants:In order to be considered, you must upload your cover letter and resume.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Health Assessment Required: No