Fiscal Assistant II Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534134&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534134 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible Department: 60460000 - AG-SCHL FOR, FISH, & GEOMATICS Classification Title: Fiscal Assistant II Job Description: PCard Expense Responsibilities Responsible for the accurate reconciliation and management of all non-Travel PCards issued to department faculty, staff, administrators, OPS, and graduate assistants, including Collecting and verifying appropriate documentation, receipts, and/or packing slips from cardholders to ensure compliance with purchasing guidelines. Creating and submitting the UFGO PCard Only Report, including all backup documentation, accurate account information, and detailed justifications to ensure adherence to federal, state, and University regulations. Independently running any queries to identify outstanding PCard charges and following up on charges. Monitoring submitted reports to identify errors or discrepancies and working with cardholders to resolve issues. Collaborating with the Accountant Ill and Grants Team to address funding-related errors or discrepancies. Exporting approved PCard Only Expense Reports and filing them in compliance with UF and departmental policies. Liaising with other departments and colleges regarding split funding sources to ensure proper allocation and documentation. Providing guidance and advice to faculty, staff, and administrators on university policies and procedures related to purchasing. Travel Responsibilities Responsible for the review and approval of Travel Requests and Reimbursements for all SFFGS faculty, staff, and students, including Thoroughly reviewing internal travel form submissions for accuracy and completeness. Verifying the availability of funding and ensuring that expenses comply with federal, state, and University regulations. Collaborating with the SFFGS Travel team to troubleshoot and resolve any questionable expenses or discrepancies. Investigating errors in UFGO Travel Requests and Expense Reports and implementing corrective solutions to prevent rejections. Requesting additional review from the Accountant Ill as needed to ensure compliance and accuracy. Program Assistance Provide administrative support to the Associate Director for Fisheries and Aquatic Sciences, including: Sending timely email reminders and managing scheduling for key departmental activities. Preparing meeting agendas, recording minutes for faculty meetings, and creating PowerPoint presentations for departmental events. Coordinating and maintaining the conference room calendar and organizing logistics for events such as the annual faculty retreat. Will also include end of year fiscal tasks. Receptionist Responsibilities Support office operations with essential reception duties, including Preparing Federal Express shipments and assisting with package receiving and distribution. Managing incoming mail and handling phone inquiries in a professional manner. Other Duties as Assigned Carry out any additional tasks or responsibilities as assigned by the supervisor, contributing to the overall functioning of the department. Expected Salary: $19.16/hour-$20.59/hour Minimum Requirements: High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience. Preferred Qualifications: Knowledge of University Policies and Regulations Familiarity with university procedures, especially related to fiscal operations and compliance. Experience with UF Travel and Expense Systems Understanding of the UF travel and expense management system. Ability to Work with Diverse Groups Capable of effectively interacting with administrators, faculty, staff, and students. Proficient in Office Software, Skills in word processing, typing, and using spreadsheets. Strong Organizational Skills Ability to plan, organize, and manage multiple tasks efficiently. Attention to Detail in Written Communication Knowledge of proper spelling, punctuation, and grammar in written correspond Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume." Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Page (https://jobs.ufl.edu/applicant-resources/veterans/) for more specific information. Health Assessment Required: No Advertised: 09 Dec 2024 Eastern Standard Time Applications close: 05 Jan 2025 Eastern Standard Time